Telangana State Technology Services Ltd.,

Telangana State Technology Services ^Ltd.,

1"t Floor, BRKR Bhavan, C-Block, Tankbund ^Road, Hyderabad

-

500063, Telangana State, India.

P h o n e : (40)23224935, 2322697 0', F ax: 23227 4 58 Email : mngdirector-tsts@telangana. gov. in

Website: http://www. tsts.tela nqana. qov. ⁱ n

CIN No: U74900TG20'1 SSGC101517

Tender Ref. : TSTS/Il P/t I 8/HC'COPIER/201 8,

To

EMD

Contact details

Rs. 50,000/- (DD)

Manager(l ^I P&NW), rajakrtsts@telangana.gov.in, srinivasrao.t@gov.in

Dated:

19.1'1.2018

SHORT TENDER NOTICE TO VENDORS

Sub: TSTS-IlP Division- Procurement of Copiers under Buy back to High Court

-

^Reg.

TSTS invites bids for Procurement of Copiers under Buy back to High Court. as per the details given in the Annexure

Last date and time for receipt of quotations:. 2811112018 03:00 PM Date and Time for opening of

quotations

:2811'|12018 03:30 PM Tender document

fee

Rs. 25001 (DD should be drawn in favor of The MD, TSTSL)

,|

Bidder who not ^paid document fee, EMD and Bids received after the due date and time for any ^reason whatsoever shall not be considered for opening.

Bids are to be submitted at O/o the TSTS, BRKR Bhavan, 1"tFloor, Tank Bund Road, 'C' Block, Hyd.

For each quotation,

two

separate sealed

covers

should

be

submitted One cover containing ^Pre- Qualification, Technical details (Pa&TO Bid) and another cover containing financial details ^(Financial

Bid).

Use the format ^Financial Bid Annexure

-ll.

EMD

&

document purchase receipt details should ^be enclosed with the technical bid only

Quotation should be valid at least for a period of 30 days from the date of opening.

The unit price and total price should be mentioned separately exclusive of taxes and inclusive ^of taxes but in both cases inclusive of installation and other charges ^{if any.}

For any delays in delivery beyond delivery period mentioned ⁱⁿ the purchase order, the bidder will ^be liable for penalties as mentioned in Clause 16.

i;

tn"

OiOO"r should submit EMD equivalent to an amount as mentioned ⁱⁿ the Annexure in the form of DD/BG

iro.

"

Nationalized/Scheduled bank ⁱⁿ favour of "The Managing Director,T.S. Technology Services ^Ltd.,"

Rotational BG is not accePtable.

ii) EMD will be returned to the unsuccessful bidders after finalization of the tender

The EMD should be valid at least for a period of 90 days from the date of opening of Technical bids.

lf the bidder wants to give option, he may submit it as separate bid along with Separate EMD. This will be treated as a separated bid for evaluation.

Bidders must submit details of EMD value and date of validity along with their technical ^bid failing which the quotation is liable for rejection

Conditional bids are not acceptable

Bidder has to quote for all items mentioned ⁱⁿ the tender Schedules.

L-1 will be arrived for evaluation of overall the items mentioned ⁱⁿ the tender. The bid will be rejected if the bidder has not quoted for all the items

Any deviations in format may make the quotation liable for rejection.

Managing Director, TSTS reserves the right to accept or reject any or all the quotations without assigning any reasons thereof and to add, modify or delete any ^of the terms and conditions without any notice.

Managing Director , TSTS reserves the right to modify the technical specifications including quantity at ^any time during the process of finalization of tender

Payment terms:

computers /Notebooks /Printers/U PS/Network/Projectors &otherltems

ij

^SO % payment on delivery & successful installation of systems duly deducting penalties ^{if any}

iii

^{10 % 'payment after 30 days} from the date of successful Installation and satisfactory certificate duly certified by the department ^official.

iii)

ln case Site noi ready -7SVo on total value of that item and on submission of certificate from user Deoartment.

2 3

4 5

11.

12.

13.

6.

7.

8.

9.

10

14.

14a

15

to

17

18

Installation ^:

i)

PO consisting

of

1-5 locations , bidder has

to

install the equipment or has to

obtain

Site Not Readv Certificate (where ever Site is Not _{Ready )} from User Department officials within week days from the due

date

of Delivery.

ii ) ^PO consisting of more than

5

^locations , bidder has to install the equipment or has to obtain Site Not Ready Certificate (where ever Site is Not Ready) from User Department officials within in 2 weeks from the due date

of

Delivery,

Penalty

for

late Delivery & lnstallation:

For any delay in delivery and installation, the Bidder will be liable for ^penalties as follows

r)

^1% of the late delivery and installation of goods for One week or ^part thereof; 1.5o/o, for Two weeks or part thereof; 2%o for Three weeks or part thereof and so on if it is less than Eight weeks, if it is more than Eight weeks the ^penalty will be compounded

ii) lf any delay is for more than 30 days, TSTS will reserve the right to cancel the order without giving any notice and EMD will be liable for forfeiture.

After delivery & installation of the equipment a)TSTS will conduct AT.

b)TSTS will also conduct 2nd AT if there are any shortfalls, remarks in the first AT. In this case an amount of Rs 2,000/- ^per visit per location will be charged to bidder account and same will be deducted from the amount Payable to the bidder.

NOTE:-A signed undertaking from the bidder certifying that

all the

Components

/

^Parts / assembly used in the supplied items should be

original

new components

/

^parts

/

assembly and that

no

refurbished / duplicate

/

second hand components / ^parts / assembly / Software's are used are or shall be used, has to be enclosed to the bid. Samole format is enclosed.

Pre- qualification conditions

The

bidder should have Cumulative Annual Turnover

1

Crore sales

of

lT/ITES/Office Automation EquipmenUPhotocopiers

for

last

two

financial years,

ie

Years 2016-2017

&

2017-2018.(Note-The bidder must enclose proof documents

i.e.,

purchase orders/Contract agreement etc.,

or

Chartered Accountant certificate /Balance Sheet ⁱⁿ support of their claim).

The

Bidder should have minimum

one

Service center

with or one

authorized service person ⁱⁿ Hyderabad as on bid calling date. Details of the service centers or service personnel should be enclosed in Form P4.

The bidder shall submit PAN, GST details and the bidder must have Telangana GST registration number and billing shall be from Telangana office.

The bidder should be

a

manufacturer/ authorized representative

of a

manufacturer/whole sale dealer and should be in business of manufacture and or supply and maintenance of the offered ^items for a minimum period of Two years in TS/AP as on bid calling date. (The Manufacturer's Authorization for offered items specific

to

this tender should be submitted as per the Annexure-lll). Non submission of MAF treated non resDonsive and disqualifieo.

5.

The Bidder should give a Declaration that the Bidder has not been debarred/ blacklisted by any Central

or

State Govt.

/

Quasi

-Govt.

Departments

or

organizations

for

non-satisfactory past performance, corrupt, fraudulent or any other unethical business practices as per Format given in FormT2.

Ma

4

Yours Sincerely,

Tender Ref. TSTS/|tp/1 1 8/HC-COptER/201 8

Sub: Undertaking of authenticity for the offered items in the tender

This has reference to the ltems being supplied mentioned in the tender and quoted vide our quotation no/invoice

no.

dated

1)

We hereby undertake that all the goods/components/parts quoted in the tender shall be original new goods/components/parts from respective OEMs of the products and that no refurbished/duolicate/second hand components/parts assembly/software are being used or shall be used. Should you require, we shall produce certificate from our OEM supplier in support of above undertaking at the time of delivery. lt will be

our responsibility to ^produce such letters from our OEM supplier's within a reasonable time. In case we are found not complying with above at the time of delivery or during installation, for the items ^quoted /supplied in the tender already billed, we agree to take back and return the money if any paid to us by you in this regard.

Authorized Signatory Name

Designation

Tender Ref TSTS/IlP/1 1 8/HC-COPIER/201 8

Form T2- Declaration Regarding Clean Track Record To,

The Managing Director

Telangana State Technology Services Limited 1st Floor, B Block, BRKR Bhavan,

Tankbund Road,

Hyderabad 500063, Telangana State, India Sir,

I have carefully gone through the Terms & Conditions contained in the RFP Document

[No.

^I.

I

hereby declare that my company has not been debarred/ black listed

as on

Bid calling date by any State Government, Central Government, Central

&

State Govt. Undertakings/enterprises/Organizations and

by

any other Quasi Government bodies/Organizations, World Bank and any other major Enterprise/Organizations in India

for

non-satisfactory past performance, corrupt, fraudulent

or

any other unethical business practices. Further, declaring

that no

cases pending against

the

firm/organization either

in

Government (State

or

Union)

or

as mentioned above for involvement in cases for supply of sub-standard goods/material or track record of supply of inferior quality

or

no enquiries

on

past supplies are being conducted

or

undenruay.

I

further certify that

I

^am

competent officer in my company to make this declaration Yours faithfully,

(Signature of the Bidder) Printed Name

Designation Seal Date:

Business Address:

Tender Ref. TSTS/IlP/1 1 8/HC-COPIER/201

I

Annexure-lll- Manufacturer Authorization Format(MAF)

The authorization should be tender specific may be in the nature of a letter, memorandum or certificate regularly granted

by the

manufacturer

to its

channel partners, authorized

solution

providers,

system

integrators, distributors,

etc. or a

specific

letter

issued

for

^purposes

of this bid.

Such communication should include statements / undertakings from the said manufacturer to the following effect.

manufacturer shall

be

honored

by that

manufacturer,

their

channel partners, distributors, authorized service centers as the case may be.

training and skill transfer workshops etc. on a regular basis.

competent and having the power of attorney to bind the manufacturer.

Date Signature of OEM & Seal

Tender Ref. TSTS/IlP/1 1 8/HC-COPI ER/201 8 Form-T1

Technical Deviation Statement

Sl. No. Item Specification Requ ired Specification of proposed item

Specification Higher/Lower

Date Signature of Bidder & Stamp

Tender Ref. TSTS/Il P/1 1 8/HC-COptER/201

I

Format for Technical

BID

Delivery Period : 28 Days Delivery

at

:High Court, Hyderabad, GoTS

EMD: Rs. 50,000/- Item- 01a : Monochrome LaserJet Printer

-

^{9 Nos.}

Date Signature of Vendor & Stamp

Signature of Vendor & Stamp sL.

No

TECHNICAL SPECIFICATIONS Compliance

(Yes/Nol

Make (Specify)

Model (Specify)

Printer type Monochrome LaserJet printer with Duplex Printing, Copying and Scanner with Dual Scan Single Pass Feeder (DSPF )

z Print Speed 45 to 55 PPM (pages per minute) No. of trays 2 Nos + Bypass tray

4 Copier source Flatbed & ADF

5 Tray capacity 500 sheets per Tray and above, Bypass 100 sheets

h Paper

supported

43, 44 & Legal Sizes (A3 to A5)

The printer should support all makes of locally available paper (A4 & Legal) between 75

-

90 GSM and above

7 Connectivity USB 2 0/3 0 & 10/100 MBPS Fast Ethernet

I Supported OS All Linux and Windows XP / Vista / Windows 7 / Windows 8 , Windows ^'10.

Windows 2003 Server/ Windows 2008 Server Printer lnternal

Storaoe

250 GB Hard disk or above

10 Memory 2GB RAM or above

11 copy

Resolution

600 x 600 dpi 12 Print Resolution 1200 x ^'1200 dpi 1? Control panel

Disolav

Colour LCD touch screen with ^'10" or above

14 USB port Preferably on front side of the printer for document scanning

,1F Accessories Integrated Movable Stand, Stabiliser with required cables to Driver CD/DVD All Driver software CD/DVD is mandatory

17 Warranty Seven (07) years comprehensive onsite warranty under cost per copy model along with support by the Original Equipment Manufacturer (O E M).

Item- 01 b: Monochrome LaserJet Printer (Per Paqe C

-

^{9 Nos.}

sL.

No

TECHNICAL SPECIFICATIONS Compliance

(Yes/No)

1 Operational Cost

The vendor should put the above printers (ltem

-

01a) under Per Page Contract (Approx. Volume of pages 420000) per machine of the printer for

seven years without

escalation

of ^{price per} copy from the date

^of

installation.

Date

Item- Oza r Colour LaserJet

-

^{5 Nos.}

SL.

No

TECHNICAL SPECIFICATIONS Compliance

(Yes/No)

Make (Specify)

Mode (Specify)

1 Printer type Colour Laserjet printer with Duplex Printing, Copying and Scanner with Automatic Document Feeder IADF)

2 Print Speed 20 to 30 PPM (pages per minute) No. of trays 2 Nos. + Bypass tray

4 Copier source Flatbed & ADF

Tray capacity 500 sheets per Tray and above, Bypass 100 sheets Paper

supported

A3, 44 & Legal Sizes (A3 to A5)

The printer should support all makes of locally available paper (A4 & Legal) between 75

-

90 GSM and above Bypass tray with 300 GSM

Connectivitv USB 2.0/3 0 & 10/100 MBPS Fast Ethernet

8 Supported OS All Linux and Windows XP / Vista / Windows 7 / Windows 8. Windows 10. Windows 2003 Server/ Windows 2008 Server.

q Printer lnternal Storaoe

250 GB Hard disk or above with Data Securitv Kit

10 Memory 2GB RAM or above

11 copy

Resolrrtion

600 x 600 dpi 12 Print Resolution 600 x 600 dpi

'13 Control panel Disnlav

Colour LCD touch screen with 7" or above

14 USB port Preferably on front side of the printer for document scanning 15 Accessories Integrated Movable Stand, Stabiliser with required cables.

to Driver CD/DVD All Driver software CD/DVD is mandatorv

17 Warranty Seven (07) years comprehensive onsite warranty under cost per copy support by the Original Equipment Manufacturer (O.E.M).

Date

Date

Item- 02b : Colour LaserJet nters ⁽ Per Paqe

-5

^Nos

SL.

No

TECHNICAL SPECIFICATIONS Compliance

(Yes/No)

1 Operational Cost

The vendor should put the above printers (ltem

-

^{03) under Per Page Contract}

(Approx. Volume of pages 8400 Colour) per _machine of the printer for seven years without escalation of orice Der coov from the date of installation.

Signature of Vendor & Stamp

Signature of Vendor & Stamp

Signature of Vendor & Stamp Item- 02c: Golour LaserJet Per

-5

^Nos

SL.

No

TECHNIGAL SPECIFICATIONS Compliance

(Yes/No)

1 Operational Cost

The vendor should put the above printers (ltem

-

^{03) under Per Page Contract}

(Approx Volume of pages 84000 Black) per machine of the printer for seven years without escalation of price per copv from the date of installation

Date

Item- 03 : Buy Back Monochrome Multifunctional Printers

- 6

^Nos.

Buyback printers of High

Court

_{I Old} Heavy duty monochrome multifunctional printers (Model No. Xerox Work of Judicature at

Hyderabad

I Centre 5745) ^(on as is where is basis)

Date

Item- 04 : Buy Back colour LaserJet Printers

-

^Type0l

- ³

^Nos.

Signature of Vendor & Stamp

Buyback printers of High Court

of

I Old colour laserjet printers(Model Nos. Ricoh Aficio SPC 220N &) (on as ^is Judicature at

Hyderabad

I where is basis).

Date Item- 05 : B

Signature of Vendor & Stamp Back colour LaserJet Printers

- - ³

^Nos.

Date Signature of Vendor & Stamp

Note:

1.

EMD : Rs.50,000/- _, Tender document fee & MAF should be enclosed.

2.

Variation of Qty: ^+l-25o/o.

3.

^{Bank Guarantee :} The successful bidders will have to furnish unconditional Bank Guarantee @10% ol purchase value to the High Court of Judicature at Hyderabad valid for a period of seven ⁽⁰⁷⁾ years within 15 working days of issue of Purchase Order, towards service ^guarantee.

4.

^Training to High court staff: The successful bidder has to provide training to one or two identified staff members from each section of the High Court on the operation of the printer, copier and scanner ^{at the} time of installation of ^printers

Other SLA

5.

^Response time to attend the service call against complaint raised will be 6 hours.

6.

Stand by machine should be provided within 48 Hrs in case of machine breakdown.

7.

Liquidated damages _@0.25o/o per day will be imposed in case the machine problem is ^not solved within 7 working days.

8.

Liquidated damages subjected to maximum @ 10"/" till replacemenUrepair of machine.

Old colour laserjet printer (Model Nos. Ricoh Aficio SPC 22DN) (on

as

is where is basis).

Buyback printers of High Court of

tl

Tender Ref. TSTS/IlP/1 1 8/HC-COPIER/201 8

Format for

FINANCIAL BID

Delivery Hiqh Court, ^Hvderabad Deliverv time :28 Davs

VENDOR NAME

ITEMS Qtv Unit Price ^(Rs.)

(lnclusive

all

Taxes)

Total Price ^(Rs.) (lnclusive

all

Taxes)

A ^B

(A-B)

Item No

-

⁰¹ : Monochrome LaserJet ^Printer

Make (Specify)

Model

:

^(Specify)

Item- 01a: Monochrome LaserJet Printer (Per Page Cost) for the Period of 7 Years

(Note: Total Copies required 420000 Copies ^* 9 Machines = 3780000)

3780000 Rs.

Cost Per Page Item No

-

2a: Colour LaserJet printers

Make

^:

Model :

(Specify) (Specify) Item- 02b: Colour LaserJet printers

( Per Page Cost- Colour) for the Period of 7 Years

(Note: Total Copies required 8400 Copies * ₅ Machines ₌ 42000)

42000

Rs.-

Cost Per Page Item- 02c: Colour LaserJet printers

( Per Page Cost- Black & White) for the ^Period of 7 Years

(Note: Total Copies required 84000 Copies * ₅ Machines ₌ 420000)

420000

Rs.-

Cost Per Page

Total

-

^C

Item No

-

3: Buy Back Monochrome Multifunctional ^Printers

Item No

- 4:

^{Buy Back colour laser jet Printers}

-

^{Tvoe 01}

? Item No

-

^{5: Buy Back colour laser jet Printers}

-

^{Tvpe 02 J}

Total-

^D

Grand Total ^(C

-

^{D) Rs.}

Amount in words in ^Rs.

Signature of Vendor& Stamp Date