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1 | P a g e

Telangana State Technology Services Ltd

BRKR Bhavan, 1st floor, C-Block, Tank bund Road, Hyderabad – 500063, Telangana, India. CIN NO: U74900TG2015SGC101517

Lr.No.TSTS/CS/139/H&FW-DDM/2017, Dated 30.01.2017 To

The Prospective Bidders

Sub: TSTS – Health & Family Welfare Dept - Identification of Agency for “Deployment of Technical Manpower (i.e., District Data Managers - 21 Nos) to work in the offices of Health & Family Welfare Dept in the newly formed districts of Telangana State, on outsourcing basis - Technical

& Commercial/ Financial Quote - Requested – Reg.

TSTS on behalf of the Health & Family Welfare Dept Government of Telangana inviting Open Tender from Manpower Supplying Companies to participate and submit their quote on e- procurement portal for deploying Manpower 21 Personnel to work in the O/o. Commissioner of Health & Family Welfare Dept to work in the newly formed districts of Telangana State (as per the annexure-III) on Outsourced basis initially for a period of One Year.

The Qualification & Experience details for the proposed Resources are enclosed as Annexure-I.

Bid Document Fee : Rs. 5,000/- (DD shall be drawn in favour of The Managing Director, TSTS) Time Schedule :

Last date and time for Bid submission : 08.02.2017, 03:00 PM Opening of Bids : 08.02.2017, 03:30 PM

For any further details related to tender, please contact Mr. Sridharachary M, Sr.SE, 9963029421, Email: sridaracharym-tsts@telangana.gov.in & cs-tech1-tsts@telangana.gov.in

1 Eligibility Criteria :

A. The bidder participating in this tender should be a company / firm existing for period of 5 Years and registered for supply of manpower as per the statutory law as on bid calling date. The bidder should submit valid Statutory documents in technical bid: copy of Registration Certificate issued by Labour Dept., Service Tax Registration, EPF & ESI Registration and Last (6) months EPF statements & Copy of PAN No.,

B. The bidder should have experience in supply of Technical Manpower at least 50 Technical Manpower (with similar Qualification & Experience as mentioned in Annexure- I) to any Departments of Central/State Governments, PSUs in last ‘2’ Financial years (2013-14, 2014-15). Copy of at least 1 Purchase Order issued by any State /Central Govt.,/PSU towards Technical Manpower Supply to be submitted along with the ESI &

EPF deduction statements. Bidder shall comply with all statutory payments like minimum wages contributions to ESI, EPF, Bonus, Leave with wages, Gratuity, Contract Labour (taxes or any other levies and payments etc

C. The bidder should have financial turnover of minimum Rs. 1.00 Crore or above in each of the last ‘2’ Financial years (2014-15 & 2015-16). The bidder should submit audited balance sheets / CA certificate in the Technical bid (In case, the accounts are not audited for the Financial Year 2015-16, the bidder to submit un-audited balance sheet).

D. The bidder should submit declaration stating that they are not debarred/ blacklisted in Technical bid.

E. The bidder should comply with Terms & Conditions for Resources Deployed enclosed

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2 | P a g e as Annexure-II

(The bidder has to submit an undertaking Terms & Conditions for Resources Deployed) 2 Bidding Procedure:

Bids should be submitted in two parts namely, “Technical bid” and “Financial bid. The bidder should submit all the required formats and documents as mentioned in the tender document.

Technical Bid:

1. Bid Letter Form

2. EMD

3. General Information of Bidder along with Address & Contact Person Details Firm Turnover: Audited balance sheets / CA certificate - Form-P1

4. Declaration regarding not black listed form Form-P2

5. Bid Document Fee DD

6. Copy of any Purchase Order in relevance to point 1B of this tender document.

7. Any other documents, if any

Financial Bid: The Financial bids of the TQ qualified bidders only shall be opened and L1 bidder shall be declared.

3 Bid Evaluation:

The Bid evaluation shall be undertaken by the Evaluation Committee. The bids received as on bid closing date & time, shall be opened for evaluation. The bids shall be verified prima- fascia with the tender conditions.

The Technical bid should contain list of candidates (21 proposed) mentioning Positions along with Education Qualifications, Experience etc. (During the interview the selected manpower agency should submit the CVs (@ 1:3) along with Certificates etc., A panel of officers shall interview the candidates and finalize.

The Commercial bids of only TQ qualified bidders shall be opened on e-procurement portal the L1 bidder shall be declared.

The Successful bidder should deploy the Manpower within 2 weeks from the date of issue of Letter of Intent (LoI)

4 Other Terms & Conditions

 Performance Bank Guarantee (PBG): The Successful L1 bidder should submit PBG for an amount equivalent to 1 month salary of all the candidates (i.e., 21 Nos.) in the name of

“The Managing Director-TSTS” within 1 week from issue of Purchase Order. The PBG should be valid for beyond 30 days post warranty Period.

 Contract Agreement: After submission of PBG, the L1 bidder should enter into Contract Agreement with TSTS/User Dept.,.

 Variation in Quantities: +/- 25% of the Manpower mentioned in this tender.

Corpus Fund: Successful bidder has to pay an amount of 0.04% on Project Value through demand draft in favor of Managing Director, TSTSL, Hyderabad towards corpus fund at the time of concluding agreement.

5 Transaction Fee Payable to The Managing Director, Telangana State Technology Services Ltd, Hyderabad

Instructions to Bidders/Agencies:

a) The bidders are requested to submit their proposals on e-procurement portal (www.eprocurement.gov.in) to this enquiry on or before the deadline mentioned in the letter.

1. The participating bidders in the tender should register themselves free of cost on e-

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3 | P a g e 2. Bidders can log-in to e-procurement platform in Secure mode only by signing with the Digital certificates.

3. The bidders who are desirous of participating in e-procurement shall submit their technical bids, price bids as per the standard formats available at the e-market place.

4. The bidders should scan and upload the respective documents in Technical bid documentation as detailed mentioned in bid document including EMD. The bidders shall sign on all the statements, documents certificates uploaded by them, owning responsibility for their correctness/authenticity.

5. The rates should be quoted in online only

b) 1. The bids (technical & commercial) should be submitted on e-procurement on or before 08.02.2017, 3:00pm.

c) 2. The selection will be two (2) stage i.e., Technical Evaluation and Commercial Evaluation.

d) 3. 1. After uploading the documents, original EMD in respect of Bid Security (except the Price bid/offer/break-up of taxes) are to be submitted by the bidder to the O/o The Managing Director, TSTSL , BRKR Bhavan, Hyderabad as and when required.

4. Failure to furnish any of the uploaded documents, certificates when requested will entitled in rejection of the bid. The TSTSL shall not hold any risk on account of postal delay.

Similarly, if any of the certificates, documents, etc., furnished by the Bidder are found to be false / fabricated / bogus, the bidder will be disqualified, blacklisted, action will be initiated as deemed fit and the Bid Security will be forfeited.

5. 2. TSTSL will not hold any risk and responsibility regulating non-visibility of the scanned and uploaded documents.

6. 3. The Documents that are uploaded online on e-market place will only be considered for Bid Evaluation.

e) Conditional proposals shall be summarily rejected.

f) Commercial Quotes not received in the prescribed form will be rejected. All the deductions including the agency commission are extra to the salary proposed for the candidate and are not deductable from the employee salary.

g) 7. The L1 Quote will be arrived on the Agency Commission Quoted. The agency commission quoted will be converted for arriving at the L1 value.

h) 8. The candidates sponsored by the L1 agency shall be called for Interviews by the committee consisting Officials from TSTS & the user Dept., and the finalized candidates shall be informed.

i) The finalized agency shall abide by the Terms and Conditions mentioned in the annexure-II enclosed.

j) 9. TSTS will issue LoI on the identified substantive bidder. The successful bidder will be required to submit a PBG of one month salary of all the individuals at the time of contract signing.

k) 10. The User Dept., will issue attendance certificate of the individuals to the agency for raising the monthly invoices.

l) 11. TSTSL /User Department reserves their right in not considering the bid of a bidder, if such bidder was a previous supplier and had a past bad track record or their earlier performance was unsatisfactory or the Department noticed regarding unsatisfactory performance of the offered OEM brand items which were procured earlier on any count.

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4 | P a g e Annexure-I

Qualification & Experience Details of Dist Data Manager

# Designation

& No of Posts

Qualifications

& Experience

Nature of Work Salary per month

(in Rs.) (Including all

Statutory Deductions) 1 Dist Data

Manager (21 Posts)

Districts as per the Annexure-III

Qualifications:

B.E/B.Tech/

MCA/M.Sc Computers/other higher

qualification

Over all in-charge of all technical and operational activities of the project.

1) Co-ordination with head-quarters for implementation of Projects 2) Technical co-ordination with

technology partners

3) Technical Support to Dept., Officials 4) Guide the Data Processing Officers

in performance of duties

5) Review of all services and improving transactions.

6) Any Other Work entrusted by the Dept.,

Rs.22,000/-

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5 | P a g e To provide manpower to work on outsourcing basis for a period of one year to work in the O/o Commissioner of Health and Family Welfare in the districts of Telangana (User Dept.,) as per the requirements of the User Department and can be extended subject to satisfactory performance and need.

The Terms & Conditions are:

a) The resources deployed are only for the assigned project and the resource shall have no other claims on TSTS/ User Department. The manpower employed by the bidder, shall have no right/ privilege, whatsoever for any appointment in TSTS/ User Department in temporary/ adhoc/ regular capacity.

b) Bidder will get the employees insured within 7 days of actual date of joining and carry out the EPF/

ESI registrations after disbursement of first salary.

c) Bidder shall comply with all statutory payments like minimum wages contributions to ESI, EPF, Bonus, Leave with wages, Gratuity, Contract Labour (taxes or any other levies and payments etc.

The monthly reimbursement to Bidder shall be made subject to deduction of tax at source applicable.

Bidder shall be liable to pay all statutory taxes and dues.

d) The bidders are responsible to credit the salary of the candidates in their respective bank accounts and also credit the Employer Contribution component to the respective departments and submit the same to TSTS/ User department on monthly basis. The bidder should submit the acknowledgement/ proof of credit of salaries / EFP contributions for the previous month at the time of their claim for reimbursement by the user department.

e) Bidder shall ensure that the selected resource works continuously for a period of twelve months on outsourcing basis, can be extended subject to satisfactory performance & need. A notice of 3 months is required to be given to TSTS/ User Department for withdrawing a candidate.

In case, the services of deployed resource are withdrawn by the Dept., (due to non-performance by the deployed resource) or deployed resource himself withdrawn from the services, the agency is required to immediately replace an alternative with same qualification& experience.

f) The resource should report to HOD and maintain office hours and period of time as instructed. Any resource replacement or new resource deployments from time to time would be with written approval of TSTS/ User Department.

g) The salary shall be released by the bidder to the candidates as per the statutory compliance. The amount shall be reimbursed by TSTS/ User Department subject to the receipt of Invoices in duplicate

& attendance sheet upon due verification and deductions.

h) Policies prescribed by TSTS/ User Department related to Exit Policy shall be followed in case of relieving/ discharge/ termination of service of any resource deployed.

i) TSTS/ User Department bear no liability for personal injury, property damage or infringement of your Consultants/ employees/ agents/ arising out of bidder performance under this offer.

j) Bidder shall not use or disclose to any third party, except for the purpose of the observance of these terms and Conditions any confidential information of TSTS/ User Department.

k) The work order will be terminated at the discretion of TSTS/ User Department any time during the term of this work order for any reason by giving a written notice to bidder.

l) On expiry or termination of the contract, bidder shall ensure proper handover of all the related project deliverables. Bidder shall arrange for knowledge transfer to the other Staff/ Agency identified by TSTS/ User Department. Exit formalities shall be carried out based on the norms of TSTS/ User Department and in line with the priorities of TSTS/ User Department.

Sd/-

Managing Director

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6 | P a g e Annexure-III - List of Districts where the District Data Managers are to be deployed

S.No Name of the District

1 Nirmal

2 Komrambheem (MNCL)

3 Asifabad

4 Peddapally

5 Jagityal

6 Siricilla

7 Kothagudem

8 Nagarkurnool

9 Wanaparthy

10 Jogulamba

11 Siddipet

12 Sangareddy

13 Kamareddy

14 Suryapet

15 Yadadri

16 Vikarabad (Shamshabad)

17 Medchal

18 Warangal (R)

19 Mahabubabad

20 Bhupalpally

21 Janagoan

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7 | P a g e (To be submitted in TQ bid)

Sl.No Description Supporting Documents with page

nos.

1 Name of the Company/ Firm

2

Date of Incorporation (Registration Number &

Registering Authority) Copy of PAN No.

EPF & ESI Registration

Last (6) months EPF statements

3 Legal Status of the Company in India & Nature of Business in India

Public Ltd Company/ Private/

Partnership firm 4 Address of the Registered Office in India

5 Name & e-mail id, phone number, fax of the Contact Person

Phone:

Fax:

Email 6 Web-Site

7

Financial Turnover in last 2 years (Rs.)

Copy of the Audited balance sheets/CA certificate should be submitted.

FY 2014-15:

FY 2015-16:

8 EMD details

Amount:

DD No. & Date Name of the Bank:

Valid up to : 9 Proof of purchase of bid document Receipt No:

Date of purchase:

Date Signature of Bidder & Stamp ---

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8 | P a g e Form P2 - Declaration Regarding Clean Track Record

(To be submitted in TQ bid)

To

The Managing Director,

Telangana State Technology Services Limited, 1st Floor, C Block, BRKR Bhavan,

Tankbund Road, Hyderabad - 500063

Sir,

I have carefully gone through the Terms & Conditions contained in the Tender Document [No. _______________. I hereby declare that my company has not been debarred/ black listed as on Bid calling date by any Central or State Government / Quasi Government Departments or Organizations in India for non-satisfactory past performance, corrupt, fraudulent or any other unethical business practices. I further certify that I am competent officer in my company to make this declaration.

Yours faithfully, (Signature of the Bidder)

Name & Designation Seal

Date

Business Address:

---

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9 | P a g e Form – F1

Tender Ref.No.: ____________________________________________________

Name of the Bidder:_________________________________________________

COMMERCIAL FORM S.No Designation Proposed Salary proposed per

candidate per month (in Rs.)

Agency Commission on monthly Remuneration

<<Specify in %>>

1 2 3 4

1 District Data Manager

Rs.22,000 (Including all Statutory

Deductions)

* The % of Agency Commission on monthly Remuneration should not be equal to Zero. If any bidder quotes the Agency Commission % as Zero, their bids will be disqualified.

Note :-

1. The statutory deductions will be paid by the department like PF contribution of Employer, ESI if any applicable and the agency should submit the monthly deduction &

remittance statements to TSTS/User Dept.,

2. The net salary payable to the candidate will be paid by the agency excluding the deductions of 1. PF contribution of Employee, 2. Profession Tax, 3. ESI if any and 4.Income Tax if applicable.

3. The other deductions of PF contribution of Employer, the Agency Commission, Service Tax and any other statutory charges shall not be deducted from the employee’s salary and will be paid to the agency by the concerned depts.

4. The L1 Quote shall be arrived on the Agency Commission only.

5. The candidates proposed will not be withdrawn without advance notice of 3 months to TSTS/User Dept., Hyderabad.

6. The salary to the candidate will be paid only upon monthly satisfactory performance report by User Dept., along with attendance sheet.

7. All taxes as applicable shall be indicated in the monthly Invoice.

8. The agency should submit the salary payment details (i.e., Bank Statement, ESI, EFP remittance statements) as and when asked by TSTS/User Dept.,

Date: Signature of the Authorized signatory of Bidder with seal

-oOo-

References

Related documents

6. The Bid evaluation shall be undertaken by the Evaluation Committee. The bids received on eProcurement portal as on bid closing date &amp; time, shall be

The bidder should be a Registered Company in India under Company Act 1956/2013 (or) a Registered Firm in India. Should be registered with relevant tax authorities.. Successful

 to furnish performance security. The bidder should be a Registered Company in India under Company Act 1956/2013 in India or a Registered Firm and should be registered with

Bidder has to quote for all items mentioned in the tender Order will be placed on L-1 (lowest financial bid) bidder. The bid will be rejected if the bidder has

Undertakingsi enterprises/ Organizations and by any other Quasi Government bodies/Organizations, World Bank or any major Enterprise /Organization in India

Bank Guarantee : The successful bidders will have to furnish unconditional Bank Guarantee @10% ol purchase value to the High Court of Judicature at Hyderabad valid

 to furnish performance security. The bidder should be a Registered Company in India under Company Act 1956/2013 in India or a Registered Firm and should be registered with

 to furnish performance security. The bidder should be a Registered Company in India under Company Act 1956/2013 in India or a Registered Firm and should be registered with