Telangana State Technology Senrices Ltd., l"t

Il#.."-''t'\?) A.

'w'

Telangana State Technology Senrices Ltd., l"t

Floor, BRKR Bhavan, C-Block, Tankbund Road, Hyderabad

-

500063, Telangana State, India.

Phone: (40)23224935, 23226970; Fax: 23227 458

Email:

mngdirector-tsts@telangana.gov.in

Website : httrr: / / www. tsts. telangana. gov. in CIN No: U749OOT}2O 1SSGC1O1S 17 File

Number:

TSTS/HWp1 /'rVCC/20I7

To

The Prospective Bidders

Dated : L7/77/2017

Tender Notice Sub: TSTSL-HWP1- Supply & Installation of Lapto

, Hyderabad- Reg.

Subject TSTSL invites quotations for Supply & Installa

Director, Telangana Vikalangula Cooperative Corporation, Hyderabad as per the details given

in

the Annexure.

Time Schedule

Last date and time for receipt of quotations

,

^ZO

Date and Time for opening of

quotations :

20/

lI _l2016

03:30 pM

Any clarifications, the bidders are requested to communicate

by rg/lr/2or7 (byrao:sls:

lq@lglangate€ayilr, byrepfdepls=gqy. ¹ⁿ

I

L Bids should be

submitted

on e-procurement

webiite

2 Any deviations

in

format may make the ouotation lirbi._

t".,"i".+;

3 Quotation should ^be valid at least lgr ^{a period o}

4 Managlng Director, TSTSL reserves the

right

to accept or reject any or ail tfte quotations without assigning any reasons thereof and to add, modify

oi d.l.t"

any of the ierms and conditions without anv notice

5 Conditional bids not acceptable and liable for rejection

6 Bidder has to quote for all items mentioned in the tenaer document. L- 1

will b"

a..i.r"d considering overall total of all the items mentioned

in

the tender. The bid/tender

will

be re.iected

if

the vendor has not qqoted for all the items.

7

Nooptionswillbeaccepted.Ifthevendorwantstogi

separate bid along

with

Separate EMD. This

will

be treated as a separated bid for evaluation.

8

Persistentcomp1aintsfromtheuserDepartmentduringttrewarran@

improper service

will

be sufficient ground for the TSTST to blacklist the successful bidder from participating

in

future _lenders

9 EMD:

The vendor should submit EMD for an amount of Rs. 1,10,000/-

in

the form _{of Demand} Draft

/Bank

^{Guarantee valid up to} 31/07

/2078

from any scheduled bank

in

favour of The Managing Director, Telangana State Technologr Services Limited. The scanned copy of EMD should be uploaded on e-procurement website

in

technical bid. The original EMD should be submitted before opening of the Financial bids.

EMD

wtll

be returned to unsuccessful bidders after issue of Purchase order to

Ll

bidder.

The

llMD

of the successful bidctet

will

be returneri affer srrhrnissian nf l-rills rn'l's't'sll

10 rrlgrDllrty :

1.

The bidder should have annual financial turnover _{of Rs.} 1 crore or above

in

each of the last 3 financial years (2014-15, 2015- 16 & 2016-17). The bidder should submit

audited balance sheets

/

CA certificate

in

the Technical bid.

2.

The bidder should have 300 Nos. of sales turnover of Laptops

during

2OI4-2OIT

3'

The Bidder should have

minimum

One Service centre

with

3 service engineers as on bid calling date

in

Hyderabad/Secunderabad, Telangana. Details of the service center and service engineer details should be submitted in Technical Bid.

4.

The bidder should submit declaration stating that they are not debarred/blacklisted in Technical bid.

5.

The bidder should submitted valid Statutory documents

in

technical bid : copy of ^pAN card and copy of VAT/Sale

tax

resistration.

11

I

Delivery&Installation: ,rf,.,,.:rr,,ai\"

-,_'..i Page I of9

1l

l. Successful Bidder shall deliver and

install

the goods/services

within

the delivery and

installation period. For any

delays

in

delivery

and installation

beyond

delivery

&

installation

period mentioned

in the

^purchase

order, the

vendor

will be liable

for penalties as mentioned

in

Clause ^14.

PO consisting

of

1-5 locations, vendor has to deliver and

install

the equipment or has

to obtain Site Not

Read)'

Certificate

(where

ever Sitc is Not

Ready)

from

User Department officials

within

week days from the due date of Delivery and installation.

PO consisting of more than 5 locations, vendor has to deliver and install

the equipment

or

has

to

obtain Site Not Ready Certificate (where ever Site

is

Not Ready) from User Der:artment officials

within in

2 weeks from the due date

of

Deliverv.

IZ Payment Terms:

For all the items:

i)

90 ^oh payrnent on delivery

&

successful insta-llation of items

ii)

lO ^o/o payment on submission of AT conducted by TSTSL

iiil

^Incase site not ready

:

^75oh of the contract value for

that

site/location.

Note :

All

the Delivery Challans & Installation Reports/Site Not Iieady Certificate/report to be Counter signed by the respective Competent Authority.

tl Penalty

for late delivery & installation:

For any delay

in

delivery and installation, the bidder

will

be liable for penalties as follows:

i) l% of the

late delivered/installed goods

for

One week

or part

thereof; l.Soh,

for'I'wo

weeks or part thereof; 2o/o for Three weeks or

part

thereof and so on

up

to a maxrmum

of

^IOoh on the value of late delivered/installed goods.

i0 If

any delay is for more than 30

days,

TSTSL

will

reserye the right to cancel the order

without

sivins anv notice and EMD

will

be liable for forfeiture.

t4

After Delivery & installation:

TSTSL

will

conduct AT.

L5 Up

time:

For Desktops

&

Laptops: The bidder should attend

&

resolve to the breakdown call

within

24 Hours.

If

any spare parts are to be replaced the call sha1l be completed

within

48 Hours excluding holidays from the date of attending the call. Failing which penalty

is

applicable as per terms & conditions

16

If

down time is more than the permissible down time following pcnalties shall apply ^:

If

down

time is

more

than the

permissible down

time

following penalties

shall apply

(for every day beyond permissible window time penalty shall be imposed as mentioned below

in

the table

Penalty beyond

permissible

down

time for

^{every day}

or part thereof

and soon.

0.5%

of the total cost of the

equipment at

that site subiect

to maximum of total equiDment cost at

that

site.

Note: The penalty amount will be deducted from the amounts payable to the bidder by TSTSL. Once

this amount is exhausted, penalty the bidder wili be debarred from participating

in

tenders

till

the time he recouDs the oenaltv amount.

17

Bidding

Procedure:

Bids should be submitted

in

two parts

namely,

"Technical bid" and "Financia-l

bid

on e- plggqrgIq_er!-;5lehCilg. The hidder should upload

all

the reqr.rired formats and documents as mentioned

in

the tender docnment.

Technica-l

Ilid:

1.

Bid Letter Form

2.

EMD scanned copy

3.

Firm T\rrnover: Audited balance sheets

/

^CA certificate

4.

Sales turnover of Laptops: copies of purchase orders or work orders.

5.

Service Centers details: Form Pl

6.

Deceleration regarding not black listed form P2

7.

Form

Tl

(Undertaking)

8.

^{Form T2} (Technical compliance of offered items)

9.

Technical datasheets, certifications, literature etc for the offered items

10.

Un-Priced form F1

1 1

.

^{PAN card and VAT/ Sales Tax} certificates

12.

Any other documents ^{as per} tender document, if any Financial

Bid

: On e-procurement website

18 Other Terms & Conditions Transaction Fee

t,''

,'b,t

Page 2 of 9

Transaction fee: A11 tfte

pJ

O^O3rl" of

l1i',t:Tl}*Y"l::j_"ly

^{wrth a}

3n

^gr Rs. 10,000/-

r".

q"ot.J

"alue ^or purchase up to Rs.So crores and Rs'2500o/-

if

the purchase value is above Rs.50

".or." a ".ri"" ;J;;;ffiil"@jiil;""::H;

by Govt' of India on transaction fee through online in favour of MD, TSTSL. Th"

.-6r.rt

payable to TSTSL is non refundable.

3"""?":"oll.1:.:y""?:t1j]_o_oT,n":

^,o rySI^1: amount of o.o4o/o on quoted value through demand

draft

in

favour

of

Managing Director,'rSrsr., _Hyderabad

to*.J"';;;"'?;;:?iil;il:"';}

concluding agreement.

l;X}ffi,::

^{Fee Payabre}

^to rn"

_r.ta,

Bidders are requested to

*rb-i

:l:-:::l*"--::9:.^tl^^?.], ,"lloo.:""

^{are . totauy}

.""po,l"iui. for

inco.porating/comptying _the

@ed

^{1f any, before} bid submission time & date, Bids shall be submitted online

"

1' The participating bidders

in th.

terlde. sh"uld

r"gi"t*-td"-".1rr."

free of cost on e-procurement platform in the website www.eprocurement.gov.rn.

3;.iirlliii

^{can log-in to}

e-procure-.ntJtltror-

_i.r

s".rr..

mode only by signing with the Digital 3' The bidders who are desirous of participating in e-procurement shali submit their technical bids, price bids as per the standard formats availabrelt the e-marke,

fi""".

4' The bidders should scan and upload the respective documenti in Technical bid documentatron _as

*3:I1-:::^t::,l,"1.l ltq oo:lTi"l

including EMD.

rhe

bidders shalt sign on all the sratements, documents certificates uploaded by them, owning responsibiiity _for their correctness/authenticity.

5. The rates sbould be quoted in online onlv l.After uploading the docu_me"t,

::tf:,11^:Y?.t:

l,:p,*t.of.Bid^Security-{except the price bid/offer/brrk_rrp of taxes) are

to

be

submitted by the bidder to the

o/o

The-lvlanaging Director,

rsisr.

_, BRKR Bhavan, Hyderabad as and when required.

Failure to furnish any of the uploaded documents, certificates, will entitled in rejection of the bid.

The TSTSL shall not hold any risk on account of postal delay or submission or uia

o.

"lprocurement website within the time.-similarly, if any of the certificat.", io".l.r-"nts, etc., furnished by the Bidder are found to be false

/

fabricate<l

/

^{bogus, the bidder will be} disqualified, blacklisted, action will be

initiated as deemed fit and the Bid security will be forfeited.

2'

TSTSL

will

not _{hold any}

risk

and responsibility regulating non-visibility of the scanned and upioaded documents.

3'

The Documents

that

are uploaded online on e-market place

will

only be considered

for

Bid Evaluation.

4' Important Notice to contractors, suppliers and Department users

(i)In the endeavor

to

bring total automation of

p.oi.""." in

e-procurement, the Govt. has issued

i:iff,ilf"9;?y";):;_11.1*"1 ^j].?.!,06

n9.-]t1ing integration of erectro"i.

p;y;;;i

Gateway or

IcIcI/HDFC/Axis _Banks

with

e-procurement pratfoim, *"t

i"t, o;i;';'|j"ffi;;;#fi;i#

YpPliers

/ contrac

^{onica-lly pay} the iransaction fee online using their ciedit caras.

This tender call is issued on e-procurement market place at www.eprocurement.gov.rn. All the terms and conditions are to be read jointty as mentionea in tne e-procurement market website and in this document.

Note

Service Level Agreement Maintenance Service:

3'

The

tll h^td-*",

Supplier will accomplish preventive and breakdown maintenance activities to ensure that

^td fi.**^...*""ra" _*ithor, d"f."t

o,

ir,".ruorior iJi

_4t

il;"i;;ilj.rp ti-".

1'

after warranty period, _by annual of ^Free warranty' user, bidder maintenance maintenance. in its proposal and _servjces

at

and repairs

its

i.e. Annual maintenance and discretion including on being asked so, cost (after

*ay

spa-res ask warranty shall the the be Supplier Supplier repairs provided period), of

to

shal by the supplier during which the provide maintenance servicesprovide the system will include at the rates indicatedsame. cost l.he the periodol cost sparesof

^

^{repiaced, shall be paid in} equal quarterly installments at the end of each quarter.

2'

The required _call/mail maximum

for _is

_made supplier's maintenance response _{or letter} time for _is maintenance _engineers complaint from any of the destination

to

report

to

the installations after

a

(i.e. time^request written) sliall not

.*"."d

48 hours failing which

action will

be

initiated on the supplier and the supplier will be blacklisted without any

flrther

Notice.

Page 3 of9

4.

q

The

software

and

hardware

in

Purchase

order will

be

used

throughout Telalgana or user's sites even

1' The supptier may be required to provide any or all of the following materials, notifications _and information pertaining to spare parts manufactured or distributed by the Supplier .

2'

Such election shall not spare parts as relieve the TSTSL the Suppliei may of any elect to warranty obligations purchase from the Supplier under the ^po.

,

^{provided that} this

3' In

TSTSL requrrementsthe event of the pending termination, of termination of production

in

sufficient time of the spa.e to

ia.t",

permit the ^{an advance} TSTSL to notification procure needed

to

the

4'

The

Supplier

shali ensure availability

of

spares

in

stock

at his

nearest service centre 1br i^mmediate delivery such spare parts as:- (a) are necessary for a minimum of 5 years of operation after installation at the purchaser's sites _iUi

.r. .r".."".r],

to comply with specifications.

1'

The Supplier warrants that the goods and services supplied under the po _{are new, unused, of} the most recent or current models, and that they incorporate all recent improvements in design and materials unless provided otherwise

in

the

po.

_{The Supptier} further warrants that all goods and services supplied under this Po shall have no defect arising from design, materials or w-orkmanship or from any act or omission of the Supplier , that may develop under normal use

^

^of the supplied goods in the conditions prevailing in ih-e country of final destination.

2

'

^The with the ^warranty performance guarantees, ^{period shall be} as stated if

any,

in bid specified document. under the The Supplier shall, in ^pO. If, for reasons additron, complyattributable to the Supplier , these guarantees are not attained in whole or in part, the Supplier shall, make such changes, modifications, and/or additions

to

the goods

or

any

part

thereof as may be necessary rn order to attain the contractual guarantees specified

ln

the ^pO at its own cost and expenses and to carry out further performance tests.

3,

lr^e_e_qrripment supplied should

".hi.u"

^{required up time.}

4'

TSTSL _warranty./user shall promptly notify the Supplier^

in

writing of any claims arising under this

5'

Upon receipt

of

such. notice,

the Supplier

shall, within the period specified and

with

all reasonable speed, repair or replace the defective goods and services or parts thereof, without costs to the user.

6'

If TSTSL _for the Supplier /user ^may _, having ^proceed been to notified, fails take such to remedial remedy action as may be procurement of the defect(s) within a reasonable perrod, hardwarethe the Department ne:g:sary, at the Supplier 's risk and expense and without prejudrce to any other rights which the TSTSL /user ^{may have} against the Supplier under the po.

For each hardware and*software component installed,

the Supplier may

be required to

train the

designated TSTSL

and

user

bepartment

personnel to Lnable

thlm to

effectively ,"^p^11?::^tT l?"1"1, sgStem'

The training, if required, shall be given, as

specified

at

the

ified. The

trainjng

schedule

will

be ag1ge4 ^ag1ge4 toto by both parties.

Site Preparation and Installation :

'l'he

Prrrchaser

is

solcly rr-'eponriblc

fol the

coustructiurr

uf thc installation

sites except where

it

is specifically required under bid document. The bidder

will

designate to perform a

site

inspection

to verify the

appropriateness

of the

sites before

the installation of

every hardware related item

Delivery Location: O/o TVCC,

tvlda@-

Bid Formats

From:

^{Bid Letter Form}

(Registered name and address of the bidder.) To:

Telangana Technology Services Limited.

Boorgula Ramakrishna Rao Bhavan, B_block, _1." floor, Tank bund Road, Hyderabad, TS. plN:500 063. India.

Sir,

Having examined

the

bidding documents and amendments there on, we

the

undersigned, offer

to

provide services/execute the works including supply, delivery installation of hardware, firm wares and software as the case may be' in conformity with the terms and conditions of the bidding document and amendments there on, for the following project in response to vour tender call no TSTS/HWP1/TVC C/zOt7, dt:L7 .LL.2}L7 projecttiile:

_-

we undertake to provide services/execute the above project or its part assigned to us in conformity with the said bidding documents for an amount quoted in financial bid accordance with the schedule of prices attached herewith and coverage options made by TSTSL or its user organization.

lf our bid is accepted, we undertake to;

a

provide services/execute the work according to the time schedule specified in the bid document,

b'

_the obtain contract, the performance guarantee and of a bank in accordance with bid requirements for the due performance of

c'

^agree to abide by the bid conditions, including corrigendum, if any, which remain binding upon us during the entire bid validity period and bid may be accepted any time before the expiration of that period.

we understand that you _are not bound to accept the lowest or any bid you may receive, nor to give any reason for the rejection of any bid and that you will not defray any expenses incurred by us in bidding.

Date & Place: Signature of Bidder & Stamp

Form Pl - Details of Service Centers in Telangana State S.No District Full Address of service

center

Contact person with phone _No.

No. of support engineers and their detalls : Name,

Qualification and Experience

A _B c c D

1

2

3

Date Signature of Bidder & Stamp

Page 5 of9

Form P2 - Declaration Regarding Clean Track Record To,

The Managing Director

Telangan State Technolgy Services Limited 4'n Floor, B Block, BRKR Bhavan,

Tankbund Road, Hyderabad 500063,, India Sir,

I have carefully gone through the Terms & conditions contained in the Tender Document TSTS/HWp1 /-'VCC/ZOI7,

dt:L7 1r'20r7. I hereby declare that my company/Consortium Partners has not been debarred/ black listed as on Bid calling date by any Central or State Government

/

euasi Government Departments or Organizations in India for non- satisfactory past performance, corrupt, fraudulent or any other unethical business practices. I further certify that I am competent officer in my company to make this declaration.

Yours faithfully,

(Signature of the Bidder) Printed Name

Designation Seal Date:

Business Address:

Form T1

5ub: Undertaking of authenticity for Hardware & software

This has dt:t7.11.2017reference

to

Hardware items being supplied

/

quoted vide Tender No: TSTS/HWp1-/TVCC l2oL7,

we hereby undertake that all the components/parts/assembly/software _{used in} the Hardware/ _Software like Hard disk, Monitors, Memory etc shall be original new components/parts/assembly/software from respective oEMs of the products and that no refurbished/duplicate/second _hand components/parts assembly/software are belng used or shall be used.

we also undertake that in respect of licensed operating system if asked by you in the purchase order shall be supplied along with the authorized license certificate (eg Product Keys on certification of Authenticity in case of ^Microsoft windows operating system) and also that it shall be sourced from the authorized source (eg Authorized Microsoft Channel in case of Microsoft Operating System)

should you require, we shall produce certificate from our oEM supplier in support of above undertaking at the time of delivery' _lt will be our responsibility to produce such letters from _our oEM supplier's within a reasonable time.

In case we are found not complying with ^above at the time of delivery or drrring installation, for the llardware

/

Software already billed, _{we agree} to take back the Hardware/ software if already supplied and return the money if any paid to us by you in this regard.

Authorized Signatory Name

Designation.

Description of Specif ications

<<specify>>

Intel@ Pentium quad core processors with ,inim,rrn f

^O CH, o,.

higher, upto 2.55 Ghz or higher, cores/thread s : 4,2 MB Cache Compatible Chipset with OEM Mother Board

4GB DDR3L -1600 SDRAM upgradeable upto gcB or Higher 500 GB SATA HDD or hieher

DVD-writer _{or higher}

USB 3.0 - 2Nos, USB 2.0 -1No., ₁ HDMt port, 1- RJ 45, 1

headphone/microphone _{combo, LAN} - Integrated 10/1OO /hOOO

or higher, Wireless LAN Wireless;g02. j.1 b/g/n, Bluetooth 4.0 combo or hi

Expansion slots SD media card reader with multi format Graphic

controller &

IntelHD graphics 405

15.6" WLED Backlit Widescreen _HD

Fullsize island style keyboard with Standard Touc L

x

HDMI v L.4,

!

x USB 3.0 and 2 x USB 2.0 ports, One

Headphone-Out

/

Microphone-ln Combo Jack, One RJ_45 _ _NIC

4

cell Lithium lon battery or equivalent or higher Web Cam and HD Webcam with i.280 x 720 resolution & frames

Windows 10 (64-bit) home single language genuine _license with

Pre-Loaded Symantec/Norton/MacAfee/euick heat/ aitfinder/ e_

scan/Kaspersky/ e-Trust/MS Forefront with L year support for updating patches and updates. with anti-virus, Anti Spyware, Intrusion

Prevention, Browser protection Lyear subscriptions with support updates

Accessories

fechnical _{Bid Format} Form T2

Laptops:200 Nos.

with

required accessories, connecting cabres and driver nredia, Carry Case and AC Adaptor

Warranty _{1 Year} comprehensive Onsite warranty on Lrptopr, OS anO Bat-tery & A/C Adopter from the date of installation

EMD: Rs. L,LO,OOO|-

Date

PageT of9

Financial Bid Format Form F1

Delivery & Installation period: _{1 week} from the date of receipt of the purchase Order.

Date Signature of Bidder & Stamp

,.4,"1,,:-'-'

,

^-

1 ..'.'.'--

^-

^'.:'.

^)\

f;,';

i

_,*,r,,,,,'n':"i

,ii\

io,* _{_-} ^i{#y

'aaiS.:r.-_,,,

Item details with make and

model Unit Price

with all taxes (Rs.)

Laptop with ^1, year warranty

Total Price incl. of all taxes (Rs.)

Annexure | ^-

Bid Security (EMD)

-

^Format

^for

^BG

TSTSL Ref. No...

(To be issued by a bank scheduled in India and having at least one branch in Hyderabad)

Whereas""

(Here

in after

called

"the

Bidder") has

submitted its bid

Dated (Date) for the execution of... (Here in after called

"the

Bid")

KNow

ALL MEN by these presents

that wE of ...

having

our

registered

office

at...'...

(hereinafter called the "Bank") are bound unto the

Telangana State Technology Services Limited (hereinafter called "The TSTSL

")

in

the

sum

of for

which payment well and

truly to

be made

to the

said TSTSL itself, its successors and assignees by these prese nts.

The conditions of this obligation are:

1'.

lf the bidder withdraws its bid during the period of bid

validity

or

2. lf the

bidder, having been

notified of the

acceptance

of its bid

by

the

TST5L during the period of bid validity:

a.

fails or refuses

to

execute the ^purchase order, if required

we

undertake

to

pay the TSTSL up

to the

above amount upon receipt

of

its

first written

demand,

without

the TSTSL having

to

substantiate its demand, provided

that in its

demand

the

TSTSL will note that the amount claimed by

it

is due

to it,

owing to

the

occurrence of one

or

both of the two conditions, specifying the occurred condition

or

conditions.

This guarantee

will remain in force up to the period mentioned in tender

document and any demand in respect thereof should reach the Bank not later than the above date.

Place:

Date:

Signature of

the

Bank

Page 9 of9