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Telangana State Technology Services Ltd.,

'1st Floor, BRKR Bhavan, C-Block, Tankbund Road, Hyderabad

-

500063, Telangana State, India.

Phone: (40)23224935, 23226970; Fax: 23227458 Email : mngdirector-tsts@telangana. gov. in

Webs ite: http://www. tsts. telanoana. qov. in CIN No: U749OOTG201 SSGCI 01 t5i7

1

Tender Ref. : TSTS/IlP/1 1 8/HC-LAPTOpt20l 8 Dated: 08.08,2018

To

SHORT TENDER NOTICE TO VENDORS

Sub: TSTS-I|P Division- supply and Installation of Laptop to High court

-

Reg.

TSTS invites bids for Supply and Installation of Laptop to High Oourt, Hyderabad as per the details given in the Annexure

Last date and time for receipt of quotations : 1r3l0g/201g 03:00 pM Date and

rime

for opening of

quotations

: 1r3/0g/201g 03:30 pM

Bidder who not paid document fee, EMD and Bids received after the due date and time for any reason whatsoever shall not be considered for opening.

Bids are to be submitted at O/o the TSTS, BRKR Bhavan, lsrFlcror, Tank Bund Road, 'C' Block, Hyd.

For each quotation,

two

separate

sealed covers

should br= submitted One cover containing pre- Qualification, Technical

details

(PQ&TQ

Bid) and

anotherr

cover containing financial

details (Financial

Bid).

Use the format Financial Bid Annexure

-ll.

EMD & document prr-hase receipt details should be enclosed with the technical bid only

Quotation should be valid at least for a period of 90 days from the date of opening.

The unit price and total price should be mentioned separately exclusive of taxes

ind

inclusive of taxes but in both cases inclusive of installation and other charges if any.

For any delays in delivery beyond delivery period mentioned in the purchase order, the bidder will be liable for penalties as mentioned in Clause 16.

i) The bidder should submit Tender Document Fee & EMD equivalent to an amount as mentioned in the Annexure in the form of DD/BG from a Nationalized/Scheduled bank in favour of "The Managing Director, Telangana state Technology services Ltd.," Rotational BG is not acceptable.

ii) EMD will be returned to the unsuccessful bidders after finalizartion of the tender

The EMD should be valid at least for a period of 90 days from the date of opening of Technical bids.

lf the bidder wants to give option, he may submit it as separate bid along with Separate EMD. This will be treated as a separated bid for evaluation.

8.

Bidders must submit details of EMD value and date of validity along with their technical bid failing which the quotation is liable for rejection.

9.

Conditional bids are not acceptable

10.

Bidder has to quote for all items mentioned in the tender schedurles.

L-1 will be arrived for evaluation of overallthe items mentioned irr the tender. The bid will be reiected if the bidder has not quoted for all the items.

11.

Any deviations in format may make the quotation liable for rejection.

12.

Managing Director, TSTS reserves the right to accept or reject any or all the quotations without assigning any reasons thereof and to add, modify or delete any of the terms and conditions without any noticel

13.

Managing Director, TSTS reserves the right to modify the technical specifications including quantity at any time during the process of finalization of tender

14.

Payment terms:

1

4a.

Com puters /Notebooks /Printers/UPS/NetworUProjectors &Other ltems

i)

100 % payment on delivery & successful installation of systerns duly deducting penalties if any ii) ln case Site not ready -75o/o on total value of that item and on submission of certificate from

uier

Department.

4 2 J

7

(2)

15

16

17

18

Installation :

i)PO

consisting

of

1-5 locations, bidder has

to

install the equipment or has to

obtain

Site Not Readv Certificate (where ever Site is Not Ready ) from User Deprartment officials within week days from the due date of Delivery.

ii ) PO consisting of more than

5

locations , bidder has to install the equipment or has to obtain Site Not Ready Certificate (where ever Site

is

Not Ready) from User Department officials within in 2 weeks from the due date

of

Delivery.

Penalty

for

late Delivery & Installation:

For any delay in Delivery & Installation, the Bidder will be liable for penalties as follows:

i)

1o/.of

thelateDelivery&lnstallation,forOneweekorpartthereof;

1.5o/o,forTwoweeksorpartthereof;

2o/o for Three weeks or part thereof and so on

if it

is less than Eight weeks,

if it

is more than Eight weeks the penalty will be compounded.

ii) lf any delay is for more than 30 days, TSTS will reserve the right to cancel the order without giving any notice and EMD will be liable for forfeiture.

After delivery & installation of the equipment a)TSTS will conduct AT.

b)TSTS will also conduct 2nd AT if there are any shortfalls, remarks in the first AT. In this case an amount of Rs 2,000/- per visit per location will be charged to bidder ar:count and same will be deducted from the amount Payable to the bidder.

NOTE:-A signed undertaking from the bidder certifying that

all the

Components

/

Parts / assembly used in the supplied items should be

original

new components

/

parts

/

assembly and that

no

refurbished / duplicate

/

second hand components / parts / assembly

/

Softvuare's are used are or shall be used, has to be enclosed to the bid. Sample format is enclosed.

Yours Sincerely,

Mana

)

Pre- qualification conditionst

The bidder should have Annual Turnover '1 Crore sales of lT Flardware (Notebooks, Desktops) for last two financial years, i.e. Years 2015-16 &2016-17 (Note-The bidder must enclose proof documents i.e., purchase orders/Contract agreement etc., or Chartered Accountant certificate /Balance Sheet in support of their claim).

The

Bidder should have minimum

one

Seruice center

with or one

authorized service oerson in Hyderabad as on bid calling date. Details of the service centers or service personnel should be enclosed in Form P4.

The bidder shall submit PAN, GST details and the bidder must have Telangana GST registration number and billing shall be from Telangana office.

The bidder should be

a

manufacturer/ authorized representative

of a

manufacturer/whole sale dealer and should be in business

of

manufacture and or supply and maintenance of the offered items for a minimum period

of

Two years in TS/AP as on bid calling date. (The Manufacturer's Authorization for specific to this tender should be submitted as per the Annexure-lll). Non submission of MAF treated non responsive and disqualified.

The Bidder should give a Declaration that the Bidder has not been debarred/ blacklisted by any Central

or

State Govt.

/

Quasi

-Govt.

Departments

or

organizations,

for

non-satisfactory past performance, corrupt, fraudulent or any other unethical business practices as per Format given in Form T2.

1

?

4

5

Note : Relevant documents in support of above should be furnished.

Page 2 of 7

(3)

Tender Ref. TSTS/It P/1 1 8/HC-LA pT Op t2O1 B

Sub: Undertaking of authenticity for the offered items in the tender

This has reference to the ltems being supplied mentioned in the tender and quoted vide our quotation no/invoice

no.

dated

1)

We hereby undertake that all the goods/components/parts quoted in the tender shall be original new goods/components/parts from respective OEMs of the products and that no refurbished/duplicaie/secono hand components/parts assembly/software are being used or sihall be used. Should you require, we shall produce certificate from our OEM supplier in supporf of above undertaking at the time of delivery. lt will be our responsibility to produce such letters

from

rur OEM supplie/s within a reasonable time. lh case we are found not complying with above at the time of delivery or during installation, for the items quoted /supplied in the tender already billed, we agree to take back anrJ return the money if any paid to us by you in this regard.

Authorized Signatory Name

Designation

Tender Ref. TSTS/|tP/1 1 8/HC-LAPTOp/20i 8 Form T2- Declaration Regarding Clean Track Record To,

The Managing Director

Telangana State Technology Services Limited 1st Floor, B Block, BRKR Bhavan,

Tankbund Road,

Hyderabad 500063, Telangana State, India Sir,

I have carefully gone through the Terms & Conditions contained in the FlFp Document

[No.

t.

I

hereby declare that my company has not been debarred/ black listed

as on

Bid

catting-aG

oy any state Government, Central Government, Central

&

State Govt. Undertakings/enterprises/Organzations inO 'Oy any other Quasi Government bodies/Organizations, World Bank and any other majoi Enterprise/Organizations in tnOia

for non-satisfactory past performance, corrupt, fraudulent

or

any othrer unethical business practices. Further, declaring

that no

cases pending against

the firm/organiza in

Government (State

or

Union)

or

as mentioned above for involvement in cases for supply of

sub-

oods/material or track record of supply of inferior quality

or

no enquiries

on

past supplies are

being or

undenruay.

I

further certify

thai I

am competent officer in my company to make this declaration.

Yours faithfully,

(Signature of the Bidder) Printed Name

Designation Seal Date:

Business Address:

(4)

Annexure-l

Tender Ref. TSTS/IlP/1 1 8/HC-LAPTOP/2O1

I

Format for Technical BID

DELIVERY PERIOD

l

Week EMD Rs. 2500

Delivery at High Court, Hyderabad, GoTS

VENDOR NAME

Item No -

l

I Laptop QUANTITY '1 No.

DEVIATIONS

ITEMS HIGHER LOWER

s.No. SPECIFICATIONS

I Make: Microsoft

2 Model: Surface Pro-4

J Intel Core i7 Processor (latest generation)with OEM mother board or equivalent.

4 8GB RAM -DDR3 160OMhz or higher.

5 SSD 256 GB or higher.

6 2736x1824 (267 PPI) resolution or higher and multi touch screen

7. Stylus Magnetic Key Board and Touch.

External Wireless Keyboard and Wireless Mouse.

8 In-built front, rear camera, in built wireless LAN, in-built Bluetooth.

9 Ports USB 2.0 or higher, External DVD writer, External Ethernet port, External HDMI ports, 1 Headphone Jack, 1 Microphone Jack.

10 HD Front camera.

11 windows 10 Professional Edition operating system

witr

ne,:ove.rv

Medii

12 Antivirus with 3 years validity.

13 Laptop Bag [Professional Bag (No back pack)].

14 OEM support for 3 years warranty and one year for battery arnd adapror.

WARRANTYPEROI D COMPREHENSIVE I N YEAR- 3 Years

AMC P ERCE NTAG E B EYO N D WARRANTY pE Rt OD(---Specifv__

UtrLIVEI-{Y PERIOIJ IN DAYS 7 Davs

Date Signature of Vendor & Stamp

Page 4 of 7

(5)

Tender Ref. TSTS/IlP/1 1 8/HC-LApTOp/2Oi 8

Format for Technical BID

DELIVERY PERIOD 1 week

I

High Court, HyOeraOaO,

CofS

Delivery at VENDOR NAME

ItemNo-2 _ isulfacepen

QUANTITY 1No

DEVIATIONS rrtrtvto

Name of the ltem :- Microsoft Surface pen V3

HIGHER I LOWER

VVf\r\'r(/\I\ I Y I-tr,KUIU UUMPI-{tsHENSIVE IN YEARS 3 Years

/,\\f tr DE T

\Jt\u

vvAf(KAN I y l-trKluu(____specify___)

IJtrLIVtrKY TEKIUU IN L'AYS 7 Davs

Date

Date

Tender Ref. TSTS/|tP/1 1 8/HC-LApTOrp/201 8 Format for Technical BID

Signature of Vendor & Stamp

Signature of Vendor & Stamp

DELIVERY PERIOD 1 week I

I

High Court, Hyderabad, GoTS Delivery at

VENDOR NAME

ItemNo-3

OUANT|TY

1No DEVIATIONS HIGHER

I

TOWEN

Name of the ltem :- Microsoft type Cover_Black

IITtrKUIU ts,HtsNSIVE IN YEARS 3 Years

n-l rr rFhv

I Tc'r(I\JU II\ UAYS

7 Davs

(6)

DELIVERY PERIOD 1 week

Delivery at High Court, Hyderabad, GoTS

VENDOR NAME

Item No - 4 I MS Office I QUANTITY 1 No.

DEVIATIONS

ITEMS HIGHER LOWER

Name of the ltem :- MS Office business 20'16

WARRANTYPEROID COMPREHENSIVE IN YEARS

AMC P ERCE NTAG E B EYO N D WARRANTY PERI O D(---Specifv---)

DELIVERY PERIOD IN DAYS 7 Davs

Date

Tender Ref. TSTS/IlP/{ 1 8/HC-LAPTOP/201 8

Format for Technical BID

1.

2.

Signature of Vendor & Stamp

Special Terms and Gonditiions

The delivery of the laptop shall be made not later than 7 Days from the date of this Purchase Order.

The Original Equipment Manufacturer (O.E.M) Support Letter for 03 (Three) years for laptops and one year for the battery and adaptor issued by M/s. Microsoft India lras to be furnished.

Unconditional Bank Guarantee i.e., 10% of the purchase value towards service guarantee in the name of the Registrar (Administration), High Court of Judicature at Hyderabad valid for a period of three (03) years from a reputed Bank has to be submitted.

4. The

Laptop

should be under three (03) years onsite

(rersidence

of the

Hon'ble

Chief

Justice) comprehensive warranty, (one year warranty for Battery and Power Adaptor) & support service by the O.E.M from the date of installation, including free provision of sprare parts, kits as and when necessary.

5.

lf the defective Laptop is not made operational beyond 48 hours after the complaint (during the warranty period), standby laptop of the same

or

higher configuration should

be

provided by the vendor, failing which a penalty of Rs.200/- per day till the laptop is rectified will be imposed after 48 hours.

6.

Warranty period begins from the date of satisfactory installation, commissioning and certification by the High Court of Judicature at Hyderabad.

On completion of the Warranty period, the unconditional Bank Guarantee will be released after satisfying that proper free warranty support has been provided during warranty period of three (03) years for the Laptop. The High Court reserves the right to recover pending amounts of penalty if any, from the amount of bank guarantee.

TRAINING TO HON'BLE CHIEF JUSTICE AND HIGH COURT STAFF: Training to Hon'ble Chief Justice and one or two identified staff of the High Court on the operation of the Laptop has to be provided by the vendor.

J

7

8

Page 6 of7

(7)

tl

Tender Ref. TSTS/ilP/1 1 B/HC-LAPTOp/201 8 Format

for

FtNANCtAL BtD

Delivery High Court, Hyderabad, GoTS Deliverv time 1 Weeks

VENDOR NAME

ITEMS Qtv

Unit Price including

taxes

(Rs.)

Total Price including taxes

(Rs.)

Warranty Period

Item 1- Laptop 1No 3 Years

Item 2- Surface pen 1 No. 3 Years

Item 3- Surface Cover 1 No. 3 Years

Item 4

-

Ms-Office 'l No

Grand Total

Amount in words

Date Signature of Vendor & Stamp

References

Related documents

6. The Bid evaluation shall be undertaken by the Evaluation Committee. The bids received on eProcurement portal as on bid closing date & time, shall be

The bidder should be a Registered Company in India under Company Act 1956/2013 (or) a Registered Firm in India. Should be registered with relevant tax authorities.. Successful

 to furnish performance security. The bidder should be a Registered Company in India under Company Act 1956/2013 in India or a Registered Firm and should be registered with

Bidder has to quote for all items mentioned in the tender Order will be placed on L-1 (lowest financial bid) bidder. The bid will be rejected if the bidder has

Undertakingsi enterprises/ Organizations and by any other Quasi Government bodies/Organizations, World Bank or any major Enterprise /Organization in India

Bank Guarantee : The successful bidders will have to furnish unconditional Bank Guarantee @10% ol purchase value to the High Court of Judicature at Hyderabad valid

 to furnish performance security. The bidder should be a Registered Company in India under Company Act 1956/2013 in India or a Registered Firm and should be registered with

 to furnish performance security. The bidder should be a Registered Company in India under Company Act 1956/2013 in India or a Registered Firm and should be registered with