Telangana State Technology Services Ltd.,
'1st Floor, BRKR Bhavan, C-Block, Tankbund Road, Hyderabad
-
500063, Telangana State, India.Phone: (40)23224935, 23226970; Fax: 23227458 Email : mngdirector-tsts@telangana. gov. in
Webs ite: http://www. tsts. telanoana. qov. in CIN No: U749OOTG201 SSGCI 01 t5i7
1
Tender Ref. : TSTS/IlP/1 1 8/HC-LAPTOpt20l 8 Dated: 08.08,2018
To
SHORT TENDER NOTICE TO VENDORS
Sub: TSTS-I|P Division- supply and Installation of Laptop to High court
-
Reg.TSTS invites bids for Supply and Installation of Laptop to High Oourt, Hyderabad as per the details given in the Annexure
Last date and time for receipt of quotations : 1r3l0g/201g 03:00 pM Date and
rime
for opening ofquotations
: 1r3/0g/201g 03:30 pMBidder who not paid document fee, EMD and Bids received after the due date and time for any reason whatsoever shall not be considered for opening.
Bids are to be submitted at O/o the TSTS, BRKR Bhavan, lsrFlcror, Tank Bund Road, 'C' Block, Hyd.
For each quotation,
two
separatesealed covers
should br= submitted One cover containing pre- Qualification, Technicaldetails
(PQ&TQBid) and
anotherrcover containing financial
details (FinancialBid).
Use the format Financial Bid Annexure-ll.
EMD & document prr-hase receipt details should be enclosed with the technical bid onlyQuotation should be valid at least for a period of 90 days from the date of opening.
The unit price and total price should be mentioned separately exclusive of taxes
ind
inclusive of taxes but in both cases inclusive of installation and other charges if any.For any delays in delivery beyond delivery period mentioned in the purchase order, the bidder will be liable for penalties as mentioned in Clause 16.
i) The bidder should submit Tender Document Fee & EMD equivalent to an amount as mentioned in the Annexure in the form of DD/BG from a Nationalized/Scheduled bank in favour of "The Managing Director, Telangana state Technology services Ltd.," Rotational BG is not acceptable.
ii) EMD will be returned to the unsuccessful bidders after finalizartion of the tender
The EMD should be valid at least for a period of 90 days from the date of opening of Technical bids.
lf the bidder wants to give option, he may submit it as separate bid along with Separate EMD. This will be treated as a separated bid for evaluation.
8.
Bidders must submit details of EMD value and date of validity along with their technical bid failing which the quotation is liable for rejection.9.
Conditional bids are not acceptable10.
Bidder has to quote for all items mentioned in the tender schedurles.L-1 will be arrived for evaluation of overallthe items mentioned irr the tender. The bid will be reiected if the bidder has not quoted for all the items.
11.
Any deviations in format may make the quotation liable for rejection.12.
Managing Director, TSTS reserves the right to accept or reject any or all the quotations without assigning any reasons thereof and to add, modify or delete any of the terms and conditions without any noticel13.
Managing Director, TSTS reserves the right to modify the technical specifications including quantity at any time during the process of finalization of tender14.
Payment terms:1
4a.
Com puters /Notebooks /Printers/UPS/NetworUProjectors &Other ltemsi)
100 % payment on delivery & successful installation of systerns duly deducting penalties if any ii) ln case Site not ready -75o/o on total value of that item and on submission of certificate fromuier
Department.
4 2 J
7
15
16
17
18
Installation :
i)PO
consistingof
1-5 locations, bidder hasto
install the equipment or has toobtain
Site Not Readv Certificate (where ever Site is Not Ready ) from User Deprartment officials within week days from the due date of Delivery.ii ) PO consisting of more than
5
locations , bidder has to install the equipment or has to obtain Site Not Ready Certificate (where ever Siteis
Not Ready) from User Department officials within in 2 weeks from the due dateof
Delivery.Penalty
for
late Delivery & Installation:For any delay in Delivery & Installation, the Bidder will be liable for penalties as follows:
i)
1o/.ofthelateDelivery&lnstallation,forOneweekorpartthereof;
1.5o/o,forTwoweeksorpartthereof;2o/o for Three weeks or part thereof and so on
if it
is less than Eight weeks,if it
is more than Eight weeks the penalty will be compounded.ii) lf any delay is for more than 30 days, TSTS will reserve the right to cancel the order without giving any notice and EMD will be liable for forfeiture.
After delivery & installation of the equipment a)TSTS will conduct AT.
b)TSTS will also conduct 2nd AT if there are any shortfalls, remarks in the first AT. In this case an amount of Rs 2,000/- per visit per location will be charged to bidder ar:count and same will be deducted from the amount Payable to the bidder.
NOTE:-A signed undertaking from the bidder certifying that
all the
Components/
Parts / assembly used in the supplied items should beoriginal
new components/
parts/
assembly and thatno
refurbished / duplicate/
second hand components / parts / assembly/
Softvuare's are used are or shall be used, has to be enclosed to the bid. Sample format is enclosed.Yours Sincerely,
Mana
)Pre- qualification conditionst
The bidder should have Annual Turnover '1 Crore sales of lT Flardware (Notebooks, Desktops) for last two financial years, i.e. Years 2015-16 &2016-17 (Note-The bidder must enclose proof documents i.e., purchase orders/Contract agreement etc., or Chartered Accountant certificate /Balance Sheet in support of their claim).
The
Bidder should have minimumone
Seruice centerwith or one
authorized service oerson in Hyderabad as on bid calling date. Details of the service centers or service personnel should be enclosed in Form P4.The bidder shall submit PAN, GST details and the bidder must have Telangana GST registration number and billing shall be from Telangana office.
The bidder should be
a
manufacturer/ authorized representativeof a
manufacturer/whole sale dealer and should be in businessof
manufacture and or supply and maintenance of the offered items for a minimum periodof
Two years in TS/AP as on bid calling date. (The Manufacturer's Authorization for specific to this tender should be submitted as per the Annexure-lll). Non submission of MAF treated non responsive and disqualified.The Bidder should give a Declaration that the Bidder has not been debarred/ blacklisted by any Central
or
State Govt./
Quasi-Govt.
Departmentsor
organizations,for
non-satisfactory past performance, corrupt, fraudulent or any other unethical business practices as per Format given in Form T2.1
?
4
5
Note : Relevant documents in support of above should be furnished.
Page 2 of 7
Tender Ref. TSTS/It P/1 1 8/HC-LA pT Op t2O1 B
Sub: Undertaking of authenticity for the offered items in the tender
This has reference to the ltems being supplied mentioned in the tender and quoted vide our quotation no/invoice
no.
dated1)
We hereby undertake that all the goods/components/parts quoted in the tender shall be original new goods/components/parts from respective OEMs of the products and that no refurbished/duplicaie/secono hand components/parts assembly/software are being used or sihall be used. Should you require, we shall produce certificate from our OEM supplier in supporf of above undertaking at the time of delivery. lt will be our responsibility to produce such lettersfrom
rur OEM supplie/s within a reasonable time. lh case we are found not complying with above at the time of delivery or during installation, for the items quoted /supplied in the tender already billed, we agree to take back anrJ return the money if any paid to us by you in this regard.Authorized Signatory Name
Designation
Tender Ref. TSTS/|tP/1 1 8/HC-LAPTOp/20i 8 Form T2- Declaration Regarding Clean Track Record To,
The Managing Director
Telangana State Technology Services Limited 1st Floor, B Block, BRKR Bhavan,
Tankbund Road,
Hyderabad 500063, Telangana State, India Sir,
I have carefully gone through the Terms & Conditions contained in the FlFp Document
[No.
t.I
hereby declare that my company has not been debarred/ black listedas on
Bidcatting-aG
oy any state Government, Central Government, Central&
State Govt. Undertakings/enterprises/Organzations inO 'Oy any other Quasi Government bodies/Organizations, World Bank and any other majoi Enterprise/Organizations in tnOiafor non-satisfactory past performance, corrupt, fraudulent
or
any othrer unethical business practices. Further, declaringthat no
cases pending againstthe firm/organiza in
Government (Stateor
Union)or
as mentioned above for involvement in cases for supply ofsub-
oods/material or track record of supply of inferior qualityor
no enquirieson
past supplies arebeing or
undenruay.I
further certifythai I
am competent officer in my company to make this declaration.Yours faithfully,
(Signature of the Bidder) Printed Name
Designation Seal Date:
Business Address:
Annexure-l
Tender Ref. TSTS/IlP/1 1 8/HC-LAPTOP/2O1
I
Format for Technical BID
DELIVERY PERIOD
l
Week EMD Rs. 2500Delivery at High Court, Hyderabad, GoTS
VENDOR NAME
Item No -
l
I Laptop QUANTITY '1 No.DEVIATIONS
ITEMS HIGHER LOWER
s.No. SPECIFICATIONS
I Make: Microsoft
2 Model: Surface Pro-4
J Intel Core i7 Processor (latest generation)with OEM mother board or equivalent.
4 8GB RAM -DDR3 160OMhz or higher.
5 SSD 256 GB or higher.
6 2736x1824 (267 PPI) resolution or higher and multi touch screen
7. Stylus Magnetic Key Board and Touch.
External Wireless Keyboard and Wireless Mouse.
8 In-built front, rear camera, in built wireless LAN, in-built Bluetooth.
9 Ports USB 2.0 or higher, External DVD writer, External Ethernet port, External HDMI ports, 1 Headphone Jack, 1 Microphone Jack.
10 HD Front camera.
11 windows 10 Professional Edition operating system
witr
ne,:ove.rvMedii
12 Antivirus with 3 years validity.
13 Laptop Bag [Professional Bag (No back pack)].
14 OEM support for 3 years warranty and one year for battery arnd adapror.
WARRANTYPEROI D COMPREHENSIVE I N YEAR- 3 Years
AMC P ERCE NTAG E B EYO N D WARRANTY pE Rt OD(---Specifv__
UtrLIVEI-{Y PERIOIJ IN DAYS 7 Davs
Date Signature of Vendor & Stamp
Page 4 of 7
Tender Ref. TSTS/IlP/1 1 8/HC-LApTOp/2Oi 8
Format for Technical BID
DELIVERY PERIOD 1 week
I
High Court, HyOeraOaO,
CofS
Delivery at VENDOR NAME
ItemNo-2 _ isulfacepen
QUANTITY 1NoDEVIATIONS rrtrtvto
Name of the ltem :- Microsoft Surface pen V3
HIGHER I LOWER
VVf\r\'r(/\I\ I Y I-tr,KUIU UUMPI-{tsHENSIVE IN YEARS 3 Years
/,\\f tr DE T
\Jt\u
vvAf(KAN I y l-trKluu(____specify___)IJtrLIVtrKY TEKIUU IN L'AYS 7 Davs
Date
Date
Tender Ref. TSTS/|tP/1 1 8/HC-LApTOrp/201 8 Format for Technical BID
Signature of Vendor & Stamp
Signature of Vendor & Stamp
DELIVERY PERIOD 1 week I
I
High Court, Hyderabad, GoTS Delivery at
VENDOR NAME
ItemNo-3
OUANT|TY1No DEVIATIONS HIGHER
I
TOWENName of the ltem :- Microsoft type Cover_Black
IITtrKUIU ts,HtsNSIVE IN YEARS 3 Years
n-l rr rFhv
I Tc'r(I\JU II\ UAYS
7 Davs
DELIVERY PERIOD 1 week
Delivery at High Court, Hyderabad, GoTS
VENDOR NAME
Item No - 4 I MS Office I QUANTITY 1 No.
DEVIATIONS
ITEMS HIGHER LOWER
Name of the ltem :- MS Office business 20'16
WARRANTYPEROID COMPREHENSIVE IN YEARS
AMC P ERCE NTAG E B EYO N D WARRANTY PERI O D(---Specifv---)
DELIVERY PERIOD IN DAYS 7 Davs
Date
Tender Ref. TSTS/IlP/{ 1 8/HC-LAPTOP/201 8
Format for Technical BID
1.
2.
Signature of Vendor & Stamp
Special Terms and Gonditiions
The delivery of the laptop shall be made not later than 7 Days from the date of this Purchase Order.
The Original Equipment Manufacturer (O.E.M) Support Letter for 03 (Three) years for laptops and one year for the battery and adaptor issued by M/s. Microsoft India lras to be furnished.
Unconditional Bank Guarantee i.e., 10% of the purchase value towards service guarantee in the name of the Registrar (Administration), High Court of Judicature at Hyderabad valid for a period of three (03) years from a reputed Bank has to be submitted.
4. The
Laptopshould be under three (03) years onsite
(rersidenceof the
Hon'bleChief
Justice) comprehensive warranty, (one year warranty for Battery and Power Adaptor) & support service by the O.E.M from the date of installation, including free provision of sprare parts, kits as and when necessary.5.
lf the defective Laptop is not made operational beyond 48 hours after the complaint (during the warranty period), standby laptop of the sameor
higher configuration shouldbe
provided by the vendor, failing which a penalty of Rs.200/- per day till the laptop is rectified will be imposed after 48 hours.6.
Warranty period begins from the date of satisfactory installation, commissioning and certification by the High Court of Judicature at Hyderabad.On completion of the Warranty period, the unconditional Bank Guarantee will be released after satisfying that proper free warranty support has been provided during warranty period of three (03) years for the Laptop. The High Court reserves the right to recover pending amounts of penalty if any, from the amount of bank guarantee.
TRAINING TO HON'BLE CHIEF JUSTICE AND HIGH COURT STAFF: Training to Hon'ble Chief Justice and one or two identified staff of the High Court on the operation of the Laptop has to be provided by the vendor.
J
7
8
Page 6 of7
tl
Tender Ref. TSTS/ilP/1 1 B/HC-LAPTOp/201 8 Format
for
FtNANCtAL BtDDelivery High Court, Hyderabad, GoTS Deliverv time 1 Weeks
VENDOR NAME
ITEMS Qtv
Unit Price including
taxes
(Rs.)Total Price including taxes
(Rs.)
Warranty Period
Item 1- Laptop 1No 3 Years
Item 2- Surface pen 1 No. 3 Years
Item 3- Surface Cover 1 No. 3 Years
Item 4
-
Ms-Office 'l NoGrand Total
Amount in words
Date Signature of Vendor & Stamp