Email: md-tst@telangana.gov.in 4

Telangana

State Technology

Services

Ltd.,

1"t Floor, BRKR Bhavan, C-Block, Tankbund Road, Hyderabad

-

^500063, Telangana State, India.

Phone: (40123224935, 23226970; Fax:

23227458

_Yny'

Email: md-tst@telangana.gov.in 4

Website:

http://www.tsts.telangana.gov.in 1

^"

CIN no. : U74900TG201SSGC101517 File

Number:

TSTS/OAP/TSTS-Proc/Furnl2j16

To

The Prospective Bidders

Dated

:2a/08/20I7

Short Tender

Notice

Subject TSTSL invites quotations for Supply

& Installation

of Computer Furniture for Telangana State Technolosv Services

Ltd.,

Telangana, Hvderabad as per the details ^given

in

the Annexure.

Time Schedu le

Last date and time for receipt of quotations:

Date and Time for opening of quotations

3I

l08l2Or7

^{03:oo PM}

3r/08l2or7

^{03:30 PM}

1 Two separate sealed covers should be submitted. One cover containing technical details (Technical Bid) and another cover containing financial details (Financial Bid).

2 The Bidder must be a company/firm registered under Companies Act, '1956/Sales/Service Tax Act and in the business of Furniture for the last 3 vears.

3 The Bidder shall submit valid Sales/Service Tax Registration, PAN/TIN. Submit the copies of lT returns filed for the vears 2014-15 to 2016-17.

+ The Bidder shall have at least 5 Technically competent Engineers / Technicians on rolls, to undertake the suoolv and maintenance of Furniture.(documentarv proof shall be enclosed)

5 The Bidder should be in business of Furniture and should have executed/completed at least 5

works/orders related to Furniture for Government during the last three years. Submit the

documentarv evidence includinq the Satisfactorv Performance Certificates issued by the end users Anv deviations

in

format mav make the quotation liable for rejection

7 Ouotation should be valid at least for a period of 60 days from the date of

bid

opening

8 Managing Director, TSTSL reserves the

right without

assigning any reasons thereof and to conditions

without

anv notice.

to accept or reject any add, modify or delete

or

all

the quotations any of the terms and

9 Managing Director, TSTS reserves the right to modify the technical specifications including Quantity at anv time durinq the process of finalization of tender

10 Variation in quantities'. ^+l-25o/o of indicative quantity. Individual Orders will be placed on actual requirements received durinq the bid validity ^period

4aAI Conditional bids not acceptable and liable for reiection

12 Bidder has to quote for

all

items mentioned

in

the tender document. L-1

will

be arrived considering overall

total

of

all

the items mentioned

in

the tender. The

bid/tender will

^be

reiected

if

the vendor has not ouoted for

all

the items

IJ the

warranty

period relating to the

to

blacklist

the successful bidder Persistent complaints from the user Department during

improper service

will

be sufficient ground for the TSTSL from

oarticioatins in future

tenders

l4 The unit price and total price shall be mentioned separately exclusive of taxes and inclusive of taxes but in both cases inclusive of installation and outstation charqes

if

anv.

l5 The Bidder should submit EMD for Rs.10,000/- along with Technical Bid in the form of D.D. in favor of the Managing l)irector,'l'elangana State Technology Services. bids without adequate EMD shall be

summarilv reiected.

t6 ^{The EMD should be valid} at least for a period of 90 days from the date of submission of bids. Bidders must submit details of EMD along with their technical bid failing which the bid will be treated as non responsive and is liable for rejection. EMD will be returned to the Bidders after finalization of the tender.

a1 The Brand/s quoted for the ^present tender should be internationally acclaimed manufacturer/s.

18 Original Equipment Manufacturer of Furniture should have full-fledged offices/service center ⁱⁿ Hvderabad. (Documentarv oroof shall be enclosed to the Technical ^Bid)

rl

19

Delivery & Installation:

i.

Successful Bidder shall

deliverand install

the goods/services

within

21 Days from the

date of receipt of the

Purchase

Order. For any

delays

in delivery and installation

beyond delivery &

installation

period mentioned

in

the purchase order, the vendor

will

be liable for ^penalties.

20 Payment Terms:

9Oo/o payrnent on delivery

&

successful

installation

of Items.

loo

balance

will

be paid

after

up on submission of User satisfactorv days from the date of installation/commissioning.

report beyond 30

21 Penalty

for late delivery & installation:

For any delay

in

delivery and installation, the bidder

will

be liable for penalties as follows:

i).

^lo/o of

the late

delivered/installed goods

for

One week

or part

thereof; I.5o/o,

for

Two weeks or

part

thereof; 2o/o for Three weeks or

part

thereof and so on

up

to a maximum

of

lO.h on the value of late delivered/installed goods.

ii) If

any delay

is

for more

than

3O

days,

TSTSL

will

reserve the

right

to cancel the

order without giving any notice, bidder is liable for forfeiture of EMD

and action

will

be

initiated

on the bidder.

-a i) Bidders must submit details of EMD value and date of validity along with tl'reir technical bid failing which the bid will be treated as non responsive and is liable for rejection.

IDEMD will be returned to the Bidders after finalization of the tender.

23

Maintenance period:

As per Annexure

The bidder should attend &

resolve

to

the

maintenance

perio4.

Failing which penalty is

tn 24 Hours during

& conditions.

breakdown calls with

applicable _{as per} terms

1A If down time

is

more

than

the permissible down time following penatUes snatt appty :

If

down

time is

more

than the

permissible

down time

following penalties

shali apply

(for every day beyond permissible window time penalty shall be imposed as mentioned _below

in

the table

Item Penalty

beyond

permissible

down

time for every

day

or part thereof

and soon.

All the Items O.|oh

of the total cost of the furniture at that site subiect to

^a

maximum of total

furniture

cost at

that

site.

Note: The penalty amount this amount is exhausted.

recoups the penalty.

will be deducted from the amounts payable to the the bidder will be debarred from participating in

bidder by TSTSL. Once tenders

till

the time hc 25

Bidding

Procedure:

Bids

should be submitted in two parts namely,

"Technical

bid" and

"Financial

bid.

The bidder should

submit all

the required formats and documents as mentioned

in the

tender document as below:

Technical Bid:

1.

Bid Letter Form

2.

EMD

3.

Deceleration regarding not black listed

4.

Form T1 (Undertaking)

5.

Form

T2

(Technical compliance of offered items)

6.

Technical datasheets, certifications,

literature

etc for the offered items

7.

Copies of PAN card and VAT/Sales Tax Certificates

8.

Any

other

documents,

if

any Financial

Bid

: Form

Fl

OA TSTSL

/User

Department reserves

their right

in

bidder was a previous supplier and had

a performance was unsatisfactory on any count.

not

considering the bict of a

ti.t.t..1 if

."rr"f't

past bad track record or their

earlier

Yours Sincerely,

-'*h-

M-anager (OAP)

Ll

Bid Formats

Bid Letter Form From:

(Registered name and address of the bidder.) To;

Telangana Technology Services Limited,

Boorgula Ramakrishna Rao Bhavan, B-block, 4'n floor, Tank bund Road, Hyderabad, TS. PIN:500 063, India.

)lr,

Having examined the bidding documents and amendments there on, we

the

undersigned, offer to provide services/execute the works including supply, delivery installation of tables and chairs as the case may be, in conformity with the terms and conditions of the bidding document and amendments there on, for the following project

in

response

to

your tender call no

&

dated:

TSTS/OAP/TSTS-ProclFurnl2016,

2410812017, we undertake to ^provide services/execute the above project or its

part assigned to us in conformity with the said bidding documents for an amount quoted in financial bid accordance with the schedule of prices attached herewith and coverage options made by TSTSL or its user organization.

lf our bid is accepted, we undertake to;

a.

^provide services/execute the work according to the time schedule specified in the tender document,

b.

^{obtain the} performance guarantee of a bank in accordance with bid requirements for the due performance of the contract, and

c.

^agree to abide by the bid conditions, including pre-bid meeting minutes if any, which remain binding upon us during the entire bid validity period and bid may be accepted any time before the expiration of that ^period.

We understand that you are not bound to accept the lowest or any bid you may receive, nor to give any reason for the rejection of any bid and that you will not defray any expenses incurred by us in bidding.

Date & Place: Signature of Bidder & Stamp

Format

-

Declaration Regarding Clean Track Record To,

The Managing Director

Telangan State Technolgy Services Limited 4'n Floor, B Block, BRKR Bhavan,

Tankbund Road, Hyderabad 500063,, India Sir,

I have carefully gone through the Terms & Conditions contained in the Tender Document No TSTS/OAP/TSTS-ProclFurnl2016, Dt.24/08/2017. ^I hereby declare that my company/Consortium Partners has not been debarred/ black listed as on Bid calling date

by any Central

or

State Government

/

Quasi Government Departments

or

Organizations

in

India

for

non-satisfactory past performance, corrupt, fraudulent or any other unethical business practices.

lfurther

certify that

lam

competent officer in my company to make this declaration.

Yours faithfully,

(Signature of the Bidder) Printed Name

Designation Seal Date:

Business Address:

Form T1

Sub: Undertaking of authenticity for Furniture

X

This has reference to Chairs are being supplied/quoted vide Tender no

TSTS/OAP/TSTS-ProclFurnl20l6,

Dt.24108/20t7.

We hereby

undertake

that all the Furniture shall be original new

components/parts/assembly from

respective OEMs of the products and that no

refurbished/duplicate/second

hand

components/parts assembly are being used or shall be used.

Should you _require, we shall produce certificate

from

our

OEM

supplier

in

supporl

of

above undertaking at the time of delivery.

It will

be our responsibility to produce such letters

from

our

OEM

supplier's

within

a reasonable time.

In case we are found not complying

with

above at the time

of

delivery or during installation,

for

Furniture already billed, we agree to take back the supplied furniture

if

already supplied and return the money

if

any paid to us by you in this regard.

Authorized _Signatory

Name

Designation.

4l

Manufacturer Authorization Form

The authorization should

be in the

nature

of a letter,

memorandum

or

certificate regularly granted

by

the manufacturer

to its

channel partners, authorized solution providers, system integrators, distributers etc.,

or

^a

specific letter issued

for

purposes of this bid. ^Such communication should include statements/undertakings from the said manufacturer to the following effect.

Tend e r Ref ^. N o. : TSTS/OAP/TSTS-P roc/ F ur n | 20 1 6, Dt. _{24 / 08 / 2OI7} ^.

1. Guarantee and warranty coverage

in

respect

of the

items, goods and services manufactured by

the

said manufacturer shall be honored by that manufacturer, their channel partners, distributers, authorized service centers as the case may be.

The manufacturer updates the bidder and their technical ^personal with relevant technical literature, training and skill transfer workshops etc., on a regular basis.

The manufacturer shall provide back to back service and technical support to the said bidder on a continuing

basis.

The said bidder is authorized

to

submit the bid and provide service and solutions and we the manufacturer provide the services during warranty/maintenance period

for

hardware, firmware and

/or

^{software as the}

case may be.

Note: The letter of authority should be signed by a person competent and having the power of attorney to bind the manufacturer

2.

3.

4.

Tender

No.:

TSTS/OAP/TSTS-P

roc/Fu rnl201 6 te:2410812017 Form T2

Technical Bid Format

Bidder Details:

w

Da

I

Chairs-l::5Nos

Parameter

Description of Specifications Compliance Y/N

Make & Model <<Specify>>

Specifications

Computer Chair with following features:

SEAT/BACK ASSEMBLY: The seat and back are made up of 1.2 cm. thick hot-pressed plywood, upholstered with fabric upholstery covers and moulded Polyurethane foam. The back foam is designed with contoured lumbar support for extra comfort. The seat has extra thick foam on front edge to give comfort

to

popliteal area.

HIGH BACK SIZE : 47.5 cm (W) x 69.5 cm (H) SEAT S\ZE:47 _"0 cm. (W) x 48.0 cm. (D)

POLYURETHANE FOAM: The Polyurethane foam is moulded with density ₌ 45 +l-2 kgl m3 and Hardness = 20 +l- _2al25o/o compression.

ARMRESTS: The one-piece armrests are injection moulded from black Co-polymer Polypropylene.

CENTER TILT SYNCHRO MECHANISM : The mechanism is designed with the following features:

.

360" revolving type.

.

Upright position locking.

. _Tilt tension adjustment.

.

Seat/back tilting ratio of 1:3 (60 seat tilv180 back tilt) PNEUMATIC HEIGHT ADJUSTMENT: The pneumatic height adjustment has an adjustment stroke of 12.0 cm.

TELESCOPIC BELLOW ASSEMBLY : The bellow is 3 piece telescopic type and injection moulded in black Polypropylene.

PEDESTAL ASSEMBLY ^: The pedestal is injection moulded in black 30% glass-filled Nylon and fitted with 5 nos. twin wheel castors.

The

pedestal is 66.Ocm pitch-center dia. (76.0 cm with castors.)

TWIN WHEEL CASTORS : The twin wheel castors are injection moulded in Black Nylon.

The furniture shall have ISO and BIFMA Certification

6l

ll. Computer Chairs-ll:

10 Nos.

Make & Model <<Specify>>

Compliance Y/N Specifications

Computer Chair with following features:

SEAT/BACK ASSEMBLY :The seat and back are made up of

1 .2cm thick

hotpresses

plywood, upholstered with fabric upholstery covers and moulded Polyurethane foam. The back foam is designed with contoured lumbar support for extra comfort. The seat has extra thick foam on front edge to give comfort to popliteal area.,

BAcK SIZE : 47. Scm(W)x58.Ocm(H), SEAT S\ZE: 47 .Qcm(W)x48.Ocm(D).

POLYURETHANE FOAM :The Polyurethane foam is moulded with density=45+-2 kd/m3 and Hardness=20+-2 at25o/o compression.

ARMRESTS: The one piece armrest are junction moulded from blck co-Polymer Polypropylene.

CENTER TILT SYNCHRO MECHANISM : The mechanism is designed with the following features.

*

360'

revolving type.

.

Upright position locking,

*Tilt tension adjustment,

"seat tilting ratio of 1:3,

PNEUMATIC HEIcHT ADJUSTMENT: The pneumatic height adjusment has an adjusment stroke of 12.Ocm

TELESCOPIC BELLOW ASSEMBLY: the below is 3 oiece telescopic type and injection moulded in black Polypropylene.

PEDESTAL ASSEMBLY : The pedestal is injection moulded in black 30% glass-filled Nylon-66 and fitted with 5 nos twin wheel castors.The pedestal is 66.3cm pitch-center dia(76.3cm with castors)

TWIN WHEEL CASTORS:The twin wheel castors are injection moulded in Blacl Nylon.

The furniture shall have ISO and BIFMA Certification

1l

IIL Computer Chairs

-

lll:

2 Nos.

Make & Model Specifications

Computer Chair with following features:

SEAT/BACK ASSEMBLY: The seat is made up of insert moulded Polyurethane Foam upholstered "'Xith foam

laminated mesh fabric. The insert moulded foam is assembled over a load bearing plastic seat cover. The back is made up of two piece injection moulded frame. The inner frame is

upholstered with mesh fabric and mounted on the main assembly. The back has adjustable lumbar support for achieving comfortable seating posture.

WIDTH (W):71 CM, DEPTH (D): 71 CM, HEIGHT (H):115.5- 131 CM,

SEAT HEIGHT (SH):45-54 CM.

POLYURETHANE FOAM: The polyurethane foam for seat is moulded with density =

75t4kglm3

ARMRESTS (ADJUSTABLE): The armrest top is injection moulded in polyurethane and mounted on the injection

moulded height adjustable type armrest. The armrest height is

adjustable up to 4.5

t

0.5cm in 3 steps & width adjustable up to 20mm.

FRONT PIVOT SYNCHRO MECHANISM: The mechanism is designed with the following features:

. 360'

revolving type.

.

_Single point control.

.

_Front pivot for for tilt with feet resting on ground ensuring more comfort.

.

Tilt tension adjustment.

.

3-position locking with anti-shock feature.

CONNECTI NG SPINE BRACKET: Spine bracket is made of Aluminium die cast piece connecting back with mechanism.

ADJUSTABLE NECK REST ASSY: Neck rest assy is made of polyurethane foam upholstered with foam laminated mesh fabric. The neck rest assy is mounted on the top of back. lt can be adjusted up to 4.5

t

0.Scm up-down and has angular adjustment of

30' t ^2'.

PNEUMATIC HEIGHT ADJUSTMENT: The pneumatic height adjustment has an adjustment of 9.0 + 0.3cm.

PEDESTAL ASSEMBLY: Pedestal is nrade of Die cast

Aluminium fitted with 5 nos. twin wheel castors . The pedestal is of 0 65.0

t

0.5cm Pitch center (075.0

t

^{1.0cm with} castors).

TWIN WHEEL CASTORS: The twin wheel castors having are injection moulded in black nylon.

The furniture should have ISO and BIFMA Certification

IV. Computer

Chairs-V: 30 Nos.

Make & Model Soecifications

Compliance Y/N

Gomputer Chair with following features:

SEAT/BACK ASSEMBLY: The seat and back are made up of 1.2 cm thick hot oressed

plywood, upholstered with fabric and moulded Polyurethane foam with PVC lipping all

around. The back foam is designed with contoured lumbar support for extra comfort. The

chair is available in four models.

MID BACK SIZE:49.Ocm (W)x 47.0cm.(H), SEAT SIZE: 49.0cm.(W) x 44.Ocm.(D),

POLYURETHANE FOAM: The polyurethane foam is moulded with density ₌ 45 +l-2 kg/m3

and Hardness = 20 +l- 2 on Hampden machine at25% compression.

ARMRESTS: The one-piece armrests made of black integral skin polyurethane with 50-70 Shore'A' Hardness and reinforced with M.S. insert. The armrests are scratch and weather resistant. The amrests are fitted to the seat with seaUarmrest connecting strip assembly made of 0.Scm. thick. HR steel.

CENTRE PIVOT MECHANTSM: The centre pivot mechanism is designed with the following features:

1) 360" revolving type.

2) 17" maximum tilt on pivot at centre.

3) Tilt tension adjustment.

4) Upright locking.

PNEUMATIC HEIGHT ADJUSTMENT : The pneumatic height adjustment has an adjustment stroke of 9.0 cm.

TELESCOPIC BELLOW ASSEMBLY: The bellow is 3 piece telescopic type and injection moulded in black Polypropylene.

PEDESTAL ASSEMBLY: The pedestal is fabricated from 0.2cm. thick CR steel, powder

coated and fitted with an injection moulded black Polypropylene hub cap and 5 nos. twin wheel castors.(castorwheeldia. 5.0cm.)The pedestal is 60.0cm. pitch-centre dia. (70.0 cm with castors).

TWIN WHEEL CASTORS: The twin wheel castors are iniection moulded in Black Nylon.

The furniture should have ISO and BIFMA Certification

Date:

el

Signature of Bidder & Stamp

m;$* \-g

Tender

No.:

TSTS/OAP/TSTS-Proc/Fu rnl2016

Form

Fl

Financial Bid Format Bidder Details:

Delivery & lnstallation period: 21 Days from the date of receipt of the Purchase Order.

Date

Date:2410812017

,4"y{

.r7'

Signature of Bidder & Stamp

5l.No. Item details with make and model Unit Price

without taxes (Rs.)

Unit Price

with all taxes (Rs.)

QTY (Nos)

Total ^price with taxes and duties

etc (Rs.)

L 2 3 4 5 6

I Computer Chairs-l

5

2 Computer Chairs-ll 10

3 Computer Chairs-lll 2

A Computer Chairs-lV ₃₀

t0 |