Telangana State Technology Services Ltd.
1st Floor, BRKR Bhavan, B-Block, Tankbund Road Hyderabad – 750063, Telangana, India
Phone:(40)23224935,23221760;Fax:23228057 Website: http://www.tsts.telangana.gov.in
File Number: TSTS/HWP1/BCDO/VBAD/17 Date : 24/05/2017 To
The Prospective bidders
LIMITED TENDER NOTICE
Sub: TSTSL- Division- Supply of MF Printers to BCDO Hyderabad ( 3 Nos) and BCDO Vikarabad ( 31 Nos )-Reg.
TSTS invites quotations for Supply of MF Printers to BCDO Hyderabad ( 3 Nos) and BCDO Vikarabad ( 31 Nos )
Last date and time for receipt of quotations : 29 /05/2017 03:00 PM Date and Time for opening of quotations : 29/05 /2017 03:30 PM
1. Bids received after the due date and time for any reason whatsoever shall not be considered for opening.
2. The bidder should submit two separate sealed covers. One cover containing technical details (Technical Bid) and another cover containing financial details (Financial Bid). EMD details should be enclosed with the technical bid only. Bids shall be submitted at TSTSL, 1st floor, BRKR Bhavan, Tankbund Raod, Hyderabad.
3. Any deviations in format may make the quotation liable for rejection.
4. Quotation should be valid at least for a period of 30 days from the date of opening.
5. The unit price and total price should be mentioned separately exclusive of taxes and inclusive of taxes but in both cases inclusive of installation and other charges if any.
6. EMD Amount : Rs.17000/-.The bidder should submit EMD equivalent to an amount as mentioned in the form of Demand Draft from any scheduled Bank in favour of the Managing Director, TSTSL.
7. The EMD should be valid at least for a period of 60 days from the date of opening of bids.
8. MD, TSTS reserves the right to accept or reject any or all the quotations without assigning any reasons thereof and to add, modify or delete any of the terms and conditions without any notice.
9. Managing Director, TSTS reserves the right to modify the technical specifications including Quantity at any time during the process of finalization of tender.
9a. Conditional bids are not acceptable.
10. Vendor has to quote for all items mentioned in the tender. L-1 will be arrived by considering overall total cost of all the items in Schedule. The bid/tender will be rejected if the vendor has not quoted for all the items.
11. Payment terms:
For Computers /Notebooks /Printers/UPS/Servers i) 90% payment on delivery of items
ii)10% payment on successful completion of installation and testing by TSTS / on successful completion of installation and submission of performance satisfactory report obtained from the user Department.
12. For any delays in delivery beyond delivery period mentioned in the purchase order, the vendor will be liable for penalties as mentioned in Clause 13.
12.1 Installation :
i ) PO consisting of 1-5 locations , vendor has to install the equipment or has to obtain Site Not Ready Certificate (where ever Site is Not Ready ) from User Department officials within week days from the due date of Delivery.
ii ) PO consisting of more than 5 locations , vendor has to install the equipment or has to obtain Site Not
13. Penalty for late Delivery:
For any delay in delivery, the Vendor will be liable for penalties as follows:
i) 1% of the late delivered goods for One week or part thereof; 1.5%, for Two weeks or part thereof; 2%
for Three weeks or part thereof and so on if it is less than Eight weeks, if it is more than Eight weeks the penalty will be compounded.
ii) If any delay is for more than 30 days, TSTS will reserve the right to cancel the order without giving any notice and EMD will be liable for forfeiture.
14. No options will be accepted.
15. After delivery & installation of the equipment.
a)TSTS may conduct AT.
b) The vendor should visit at least twice in a year after installation during warranty period for preventive Maintenance.
16. EMD will be returned upon submission of delivery challan.
17. A signed undertaking from the bidder certifying that all the Components / Parts / assembly used in the Desktop / Server / Printer / UPS/Software’s like HDD, Monitor, Memory etc. should be original new components / parts / assembly and that no refurbished / duplicate / second hand components / parts / assembly / Software’s are used are or shall be used, has to be enclosed to the bid. Sample format is enclosed.
19. Runtime & Penalty for failure to maintain during warranty period: The bidder should attend to the breakdown call within 24 Hours. If any spare parts are to be replaced the call shall be completed within 96 Hours excluding holidays from the date of attending the call. Failing which penalty is/are applicable as follows:
0.2% of the total equipment cost per day at that site subject to a maximum of total equipment cost at that site. The penalties will be recovered from payments to be made to the bidder. Once this amount is exhausted, the bidder shall recoup the penalty amount. If the bidder fails to recoup the penalty amount, the bidder will be debarred from participating in tenders till the time he recoups the penalty amount.
20. Incase of parts/equipment to be repaired or replaced are not available, the bidder may use equal or higher models. All compatibility issues are the responsibility of the bidder.
23 Bidders are requested to submit the bids after issue of amendments/clarifications duly considering the changes made, if any. Bidders are totally responsible for incorporating/complying the changes/amendments issued if any, before bid submission time & date.
28 Documents to be submitted :
1. Technical Bid (in sealed cover):
i. EMD (in the form of Demand Draft from any scheduled bank in original) ii. Form T1
iii.Form T2
iv. Technical broacher/datasheet of the offered item 2. Financial bid in sealed cover(form F1)
29 Delivery location will be given along with purchase order.
30 Persistent complaints from the user Department during the warranty period relating to the improper service will be sufficient ground for the TSTS to blacklist the successful bidder from participating in future tenders
Yours Sincerely,
Sd/-
Manager(HWP1)
Form T1
Sub: Undertaking of authenticity for Printers Supplies
This has reference to Printers being supplied/quoted vide our quotation no.________________ dated ______________
We hereby undertake that all the components/parts/assembly/software used in the laptops like processors, Memory, hdd, Control board etc shall be original new components/parts/assembly/software from respective OEMs of the products and that no refurbished/duplicate/second hand components/parts assembly/software are being used or shall be used.
We also undertake that in respect of Printers and it’s peripherals including driver software if asked by you in the purchase order shall be supplied along with the authorized license certificate and also that it shall be sourced from the authorized source.
Should you require, we shall produce certificate from our OEM supplier in support of above undertaking at the time of delivery. It will be our responsibility to produce such letters from our OEM supplier’s within a reasonable time.
In case we are found not complying with above at the time of delivery or during installation, for the laptops, Software already billed, we agree to take back the Printers if already supplied and return the money if any paid to us by you in this regard.
Authorized Signatory
Name
Designation.
Form T2 - Technical Bid Format
1. Multifunction Printers ( 34 Nos ) – 3 Nos. to O/o.BCDO,Hyderabad and 31 Nos to O/o.BCDO,Vikarabad
Parameter Specifications Compliance
Make & Model <<Specify>>
Features Print/Copy/Scan /Fax
Print Laser Jet Technology
Print Speed Upto 25 PPM Print Resolution 1200 * 1200 DPI
Memory 256 MB or Higher
Duplex Printing Automatic
Copy Speed 25 CPM or higher
Reduce/Enlargement 25-400% in 1% increments Copy resolution 600 * 600 DPI or higher
Scan Yes
Scan Type Flatbed ,ADF
Scan resolution Upto 300 dpi or higher Duplex scanning
Option Manual
Fax transmission
speed 33.6 kbps
Fax Memory Upto 400 pages Fax Resolution Upto 300 * 300 dpi Tray Capacities
Input tray: 250 sheets or higher, Output Tray : 100 Sheets or higher
Paper size support options: A4, letter ,legal Cartridge Full toner Cartridge
Interfaces USB 2.0 port, Yes, built-in WiFi 802.11b/g/n Power save option Yes
Accessories OS Compatibility
With required all connecting cables and drivers Windows 7 , Windows 8, windows xp , Windows vista and Linux
Warranty 3 year on-site warranty (including Spares- Parts / Service / Labor)
DATE : _________ SIGNATURE OF VENDOR & STAMP
Form F1 - Price schedule for goods/ services offered Sched
ule no.
Item details (specifications as per Form T2 of the tender
document)
Unit Price without
taxes
Taxes/
Duties etc on unit price
Unit price with all Taxes/ Duties
etc
QTY (Nos)
Total price with taxes and duties etc
1 MF Laser printer 34
Total incl. of all taxes (Rs.)
If any mathematical calculation errors observed, the total quoted amount will be considered from “quantity X Unit Price (incl. of taxes)” submitted in the form.
Delivery:
• 1 week for delivery at O/o.BCDO , Hyderabad
• 15 days for delivery at O/o.BCDO , Vikarabad
DATE : _________ SIGNATURE OF VENDOR & STAMP
