Telangana State Technology Services Ltd
BRKRBhavan, 1st floor, C-Block, Tank bund Road, Hyderabad - 500063, Telangana, India.
CINNO: U74900TG2015SGCl01517 website: http://tsts.telangana.gov.in/
TSTS/CS/CPHYD- Printers/201S, Dated 21.05.2011 To
The Prospective Bidders
Tender Notice
Sub: TSTS- TSTS- Supply, Installation and commissioning of 677 No. of Multi Function Printers (Print, Scan & Copy) and 677 No.of Blue Tooth 3" Thermal Printers with 3 years warranty for 0/0 Commissioner of Police, Hyderabad City - Reg.
TSTS on behalf of the Commissioner of Police, Hyderabad City, invites e-Procurement quotations for Supply, Installation and commissioning of 677 No. of Multi Function Printers (Print, Scan & Copy) and 677 No.of Blue Tooth 3" Thermal Printers with 3years warranty for % Commissioner of Police, Hyderabad City, asper the specifications mentioned in this Document.
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Bid Document Fee: Rs. 15,000/- (DOshall be drawn infavour ofThe Managing Director, TSTS,Hyderabad) Time Schedule:
Lastdate and time for Bidsubmission 29/05/2018 03:00 PM on eProcurement portal
Opening of Bids 29/05/2018 03:30 PM
For any further details related to tender, please contact Mr. Sridharachary M, SSE,9963029421, Email: reushea-tsts@telangana.gov.in, sridarachary-tsts@telangana.gov.in
1 Bids should be submitted online on e-Procurement Website only. The Original EMD & Bid document fees to besubmitted to TSTS on bid closing date.
Note: This tender call is issued on e-procurement market place at https://
tender.telangana.gov.in. All the terms and conditions are to be read jointly as mentioned in the e- procurement market website and in this document.
2 Any deviations in format may make the quotation liable for rejection.
Conditional bids not acceptable and liable for rejection
3 Quotation should bevalid at least for aperiod of 60 days from the date of bid opening
4 The Managing Director, TSTSL reserves the right to accept or reject any or all the quotations without assigning any reasons thereof and to add, modify or delete any of the terms and conditions without any notice.
5 Bidders have quote for all the items mentioned in inthe tender document. The bid/tender will be rejected if the bid submitted isconditional.
6 No options will be accepted. If the vendor wants to give option, he may submit it as separate bid along with Separate EMD. This will be treated asa separated bid for evaluation.
7 Persistent complaints from the user Department during the warranty period relating to the improper service will be sufficient ground for the TSTSL to blacklist the successful bidder from participating in future tenders
8 EMD: The vendor should submit EMD for an amount of Rs.3,00,000/- in the form of Demand Draft from any Nationalized/Scheduled bank in favour of The Managing Director, TSTS, Hyderabad with validity of 90 days from Bid closing date. The scanned copy of EMD should be uploaded on e- procurement website in technical bid. The original EMD should be submitted before opening of the Bid.
EMD will be returned to unsuccessful bidders after issue of Purchase order to L1bidder.
The EMD of the successful bidder will be returned after submission of PBG to TSTS.
9 Bidder Eligibility:
A.
The bidder should be a Registered Company in India under Company Act 1956/2013 (or) a Registered Firm in India. Should be registered with relevant tax authorities. Should submit valid Statutory documents intechnical bid: copy of RoC,PAN card and copv.~.~Olog~
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10 Delivery:
i. Successful Bidder shall deliver and install the goods/services within 10 Days from the date of issue of the Purchase Order along with licenses. For any delays in delivery and installation beyond delivery & installation period mentioned in the purchase order, the vendor will be liable for penalties as mentioned in this tender.
B. Bidder should be a manufacturer/ Authorized representative of a Manufacturer/ Whole Sale Dealer and should be in business of manufacture and or supply of IT Hardware & Peripherals in India ason bid calling date.
Manufacturer'S Authorization Form for items specific to this tender should be submitted with undertaking from OEM.
C. The bidders should have experience in supply, installation and maintenance of minimum 750 nos of Printers to any State /Central Govt'/PSU in the last 3 Financial years i.e., 2015-2016, 2016-17 &2017-18. Copy of Purchase Orders to be submitted.
D. The bidder should have financial turnover of minimum Rs. 50 Lakhs or above in each of the last 3 Financial years. The bidder should submit audited balance sheets / CA certificate in the Technical bid.
E. The Bidder should have minimum One Service centre as on bid calling date in Hyderabad.
Details of the service center should be submitted inTechnical Bid.
F. The bidder should submit declaration stating that they are not debarred/ blacklisted in Technical bid.
ii. The identified bidder shall also provide necessary training to the Department Officials on the items being supplied.
iii. Address for Delivery: The Stores, % the Commissioner of Police- Hyderabad.
11 Payment Terms:
For all the items:
i) 90%payment on delivery & successful installation of the items.
ii) 10%payment on completion of acceptance test by Department/ TSTSL or submission of satisfactory performance report from Department after 30 days from date of installation.
iii) Incase site not ready: 70% of the contract value for that site/location.
Note: All the Delivery Challans & Installation Reports/Site Not Ready Certificate/report to be Counter signed by the respective Competent Authority.
12 Penalty for late Delivery & Installation: For any delay in delivery and installation, the bidder will be liable for penalties as follows:
i. 1% of the late delivered/installed goods for One week or part thereof; 1.5%, for Two weeks or part thereof; 2%for Three weeks or part thereof and so on up to a maximum of 10%on the value of late delivered/installed goods.
ii. If any delay is for more than 30 days, TSTSLwill reserve the right to cancel the order without giving any notice and EMD and Performance Security will be liable for forfeiture.
13 After Delivery &installation:
a) TSTSLwill conduct AT.
b) TSTSLwill also conduct 2nd AT if there are any shortfalls, remarks in the first AT. In this case an amount of Rs 2,000/- per visit per location will be charged to vendor account and same will be deducted from the amount Payable to the vendor.
c)The vendor should visit at least twice in a year after installation during warranty period for preventive Maintenance.
14 Bidding Procedure:
Bids should be submitted in two parts namely, "Technical bid" :m."-!!-I:~ ancial bid on e- procurement website. The bidder should upload all the requir_6~ ~~ocuments as
mentioned inthe tender document.
Technical Bid:
1. Bid Letter Form
2. EMD scanned copy
3. General Information of Bidder along with Address &Contact Person Details Form PI 4. Firm Turnover: Audited balance sheets / CA certificate
5. Service Centers details:
6. Declaration regarding not black listed
7. Form T1(Technical compliance of offered items)
8. Technical data sheets, certifications, literature etc for the offered items 9. Un-Priced Form -F1
10. PAN card and VAT/Sales Tax certificates
11. Manufacturer Authorization Form (MAF) from OEM for respective items.
12. Bid Document Fee DD
13. Past Experience Details in Form P3 with relevant supporting documents.
14. Any other documents relevant to this tender, if any
Financial Bid: The Financial bids of the TO qualified bidders only shall be opened on e-Procurement portal and L1cost shall are arrived based on Grand Total of the items.
15 Bid Evaluation:
The Bid evaluation shall be undertaken by the Evaluation Committee. The bids received on eProcurement portal as on bid closing date & time, shall beopened for evaluation. The bids shall be verified prima-fascia with the tender conditions. The Commercial bids of only TO qualified bidders shall be opened and L1cost shall are arrived based on Grand Total.
16 Other Terms & Conditions
• Performance Bank Guarantee (PBG): The Successful L1 bidder should submit PBG for an amount of 10% of the Project Value in the name of "The Managing Director, Telangana State Technology Services" within 1week from issue of Purchase Order. The PBG should be valid for beyond 30 days post warranty Period for each item.
• Warranty: 3 years onsite comprehensive warranty.
• Variation in Quantities:
+/-
25% of the items mentioned in this tender.• Transaction fee: All the participating bidders who submit the bids have to pay an amount
@ 0.03% of their final bid value online with a cap of Rs. 10,000/- for quoted value of purchase up to RS.50 crores and Rs.25,OOO/- if the purchase value is above RS.50 crores & service tax applicable @ 14.5% aslevied by Govt. of India on transaction fee through online in favour of MD, TSTS.The amount payable isnon refundable.
• Corpus Fund: Successful bidder has to pay an amount of 0.04% on quoted value through demand draft in favor of Managing Director, TSTSL, Hyderabad towards corpus fund at the time of concluding agreement.
17 Bidders are requested to submit the bids after issue of amendments/clarifications duly considering the changes made if any. Bidders are totally responsible for incorporating/complying the changes/amendments issued if any, before bid submission time & date.
18 Bids shall be submitted online on https://tender.telangana.gov.in platform
1. The participating bidders in the tender should register themselves free of cost on e- procurement platform inthe website https://tender.telangana.gov.in.
2. The bidders who are desirous of participating in e-procurement shall submit their technical bids, price bids as per the standard formats available at the e-market place.
3. The bidders should scan and upload the respective documents inTechnical bid documentation as detailed mentioned in bid document including EMD. The bidders shall sign on all the statements, documents certificates uploaded by them, owning responsibility for their correctn ess/ a uthenticity.
...-::::::-::=:::--..- 4. The rates should be quoted in online in Indian Rupees only // \~~
19 1.After uploading the documents, the copies of the uploaded statements, certificates, documents, original EMD in respect of Bid Security (except the Price bid/offer/break-up of taxes) are to be submitted by the bidder to the % The Managing Director, TSTSLr BRKR Bhavan, Hyderabad as and when required.
Failure to furnish any of the uploaded documents, certificates, will entitled in rejection of the bid.
The TSTSLshall not hold any risk on account of any delay. Similarly, if any of the certificates, documents, etc., furnished bythe Bidder are found to be false / fabricated/ bogus, the bidder will be disqualified, blacklisted, action will be initiated as deemed fit and the Bid Security will be forfeited.
2. TSTSL will not hold any risk and responsibility regulating non-visibility of the scanned and uploaded documents.
3. The Documents that are uploaded online on e-market place will only be considered for Bid Evaluation.
4. Important Notice to Contractors, Suppliers and Department users
(i)ln the endeavor to bring total automation of processes in e-Procurement, the Govt. has issued orders vide G.O.Ms.No. 13 dated. 5.7.2006 permitting integration of electronic Payment Gateway of ICICI/HDFC/Axis Banks with e-Procurement platform, which provides a facility to participating suppliers / contractors to electronically pay the transaction fee online using their credit cards.
20 Note- This tender call is issued on e-procurement market place at www.eprocurement.gov.in. All the terms and conditions are to be read jointly as mentioned in the e-procurement market website and in this document.
21 TSTSL /User Department reserves their right in not considering the bid of a bidder, if such bidder was a previous supplier and had a past bad track record or their earlier performance was unsatisfactory on any count.
22 Incase of parts/equipment to be repaired or replaced are not available, the bidder may use equal or higher models. All compatibility issues are the responsibility of the bidder.
23 1. The bidder should upload all the required documents duly signed by the Authorized person of the bidding Organization with clear visibility, avoid missing documents and avoid bidding
mistakes. In such cases, TSTSreserves it's right in seeking clarification from the bidder and may disqualify the bidder for the bidding mistakes, missing documents and for the documents that are not clear.
2. An undertaking from Supplier is required stating that they would facilitate the Tenderer on regular basis with the technology/product updates and extend support for the warranty and AMC period as well.
3. The price quoted should be valid for a period of one year and the price quote should not be higher than the prevailing market price or the price at which sold for the previous order. If found to be higher, the bidder is liable for legal proceedings & penalties.
4. The quality of the items being supplied by the bidder must adhere to the specifications mentioned and the bidder should submit a compliance statement declaring the matching of the specifications. For each item a quality certificate also to be enclosed along with the bid.
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Formats for Bidding Bid letter Form (To be submitted in TQ bid)
From:
(Registered name and address ofthe bidder)
To:
The Managing Director,
Telangana State Technology Services Limited, Boorgula Ramakrishna Rao Bhavan, C-bfock, 1st floor, Tank bund Road, Hyderabad,
PIN:500063, Sir,
Having examined the bidding documents and amendments there on, we the undersigned, offer to provide services/execute the works including supply, delivery installation of hardware, firm wares and software as the case may be, in conformity with the terms and conditions of the bidding document and amendments there on, for the following project in response to your tender call no & dated
Project title: _
We undertake to provide services/execute the above project or its part assigned to us in conformity with the said bidding documents for an amount quoted in financial bid accordance with the schedule of prices attached herewith and coverage options made byTSTSLor its user orga nization.
Ifour bid is accepted, we undertake to;
a. provide services/execute the work according to the time schedule specified inthe bid document, b. obtain the performance guarantee of a bank in accordance with bid requirements for the due
performance of the contract, and
c. agree to abide by the bid conditions, including pre-bid meeting minutes if any, which remain binding upon us during the entire bid validity period and bid may beaccepted any time before the expiration of that period.
We understand that you are not bound to accept the lowest or any bid you may receive, nor to give any reason for the rejection of any bid and that you will not defray any expenses incurred by us in bidding.
Date & Place: Signature of Bidder & Stamp
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Manufacturer Authorization Format
(Tobe submitted in TQ bid)
Date:
To,
The Managing Director,
Telangana State Technology Services,
1stFloor, BRKR Bhavan, Hyderabad, India
Sir,
Reference No.: Dated for
The authorization should be in the nature of a letter, memorandum or certificate latest issued by the manufacturer/OEM to its channel partners, authorized distributors or a specific letter issued for purposes of this bid. The MAF should clearly specify the item/material for which the MAF is being issued by OEM.Such communication should include statements / undertakings from the said manufacturer to the following effect:
1. Warranty coverage in respect of the goods and services manufactured by the said manufacturer shall be honored by that manufacturer, their channel partners, distributors, authorized service centers as the case may be.
2. The manufacturer updates the bidder and their technical personnel with relevant technical literature, training and skill transfer workshops etc. on aregular basis.
3. The manufacturer provides back to back technical support to the said bidder on a continuing basis.
4. The said bidder is authorized to provide service and solutions using hardware, firmware and / or software asthe case may be.
The products supplied are not declared as end of life at the time of delivery and (parts and spares) are supported for at least 5years from the date of supply of items.
Note: The letter of authority should be signed and sealed with date by the competent authority having the power of attorney bythe manufacturer.
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Form Pl - General Information of the Bidder
(To be submitted in TQ bid)
# Description Supporting Documents with
page nos.
1 Name of the Company/ Firm
Date of Incorporation (Registration Number &
2 Registering Authority) PAN No. and GST ROC,PAN & GSTN.
Regd.No.
3 Legal Status of the Company in India & Nature Public Ltd Company/ Private/
of Business in India Partnership firm
4 Address of the Registered Office in India
5 Name & e-mail id, phone number, fax of the Phone:
Contact Person Fax:
Email 6 Web-Site
7 Certification Details (if any)
Amount:
8 EMD details DD No. & Date
Name of the Bank:
Valid up to:
9 Proof of purchase of bid document Receipt No:
Date of purchase:
Date Signature of Bidder & Stamp
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Form P2- Financial Turnover Details
(All values in Rs.Lakhs)
Sno Turnover
Financial Year Total turnover of the Turnover from Supply of IT H/w
firm items& Peripherals
(1) (2) (3)
1 FY.2015-16
2 FY.2016-17
3 FY.2017-1B
Note:
1. Turnover in areasother than mentioned above shall not beconsidered for evaluation.
2. Pleaseattach audited Balance Sheets and IT returnstatements toconfirming thefigures mentioned in columns {2}.
Form P3-Details of Past Project Experience
Description of Item Details
Name of the Client Department
Contact address & details of the department
Value of the Project Rs.
No. of of 3 in One Printers supplied in the project Date of Start of Work (DD/M M/YY)
Date of Completion of Work (DD/MM/YY)
Identified bidder should submit any of the following:
i. PO / Work order
ii. Work completion certificates / Performance Certificate from client dept. duly signed bythe authorized signatory from the Client end.
iii. Work satisfactory certificate from the client dept.
Enclosures submitted: Yes/ No
Place:
Date:
Bidder's signature and seal.
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Form P4-Details of Service Centers inTelangana State (Tobe submitted in TQbid)
S.No District Full Address of service Contact person with No. of support engineers center phone No. and their details: Name,
Qualification and Experience
A B C C D
1 2 3
Date Stamp
Signature of Bidder &
Form P5-Declaration Regarding Clean Track Record (Tobe submitted in TQ bid)
To
The Managing Director,
Telangana State Technology Services Limited, i"Floor, CBlock, BRKR Bhavan,
Tankbund Road, Hyderabad 500063
Sir,
I have carefully gone through the Terms & Conditions contained in the Tender Document [No. __
l.
I hereby declare that my company has not been debarred/ black listed as on Bid calling date by any Central or State Government / Quasi Government Departments or Organizations in India for non- satisfactory past performance, corrupt, fraudulent or any other unethical business practices. I further certify that I am competent officer in my company to make this declaration.
Yours faithfully,
(Signature of the Bidder)
Name & Designation Seal
Date
Business Address:
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FormTl Compliance Statement (Relevant Data Sheets to be submitted)
(To be submitted in TQ bid)
Item Description Multifunction Printer ( Print, Scan & Compliance
Copy) (Yes/No/Higher/
Lower)
Mini Copier/Printer/Scanner 20 PPM with Network/ Without Fax
Make
&
Model«
to be Specified»Type of Printer Desktop printer; mono print, copy, scan Copy / Print Speed Minimum 20 ppm
Duty Cycle 8000 pages or more
Size A4, Legal
Print and Copy Resolution 600 dpi X 600 dpi
Processor 600 MHz
Memory 128 MB RAM or above
Zoom Reduction / 50 % to 200%
Enlargement
Paper Input Capacity 150 sheets
Networking Networking in LAN environment, USB 2.0, built-in WiFi 802.11b/g/n
Scan Mode B/W
&
ColourScanning Facility Yes
Compatible Operating Windows OS compatible with In-Box
System driver and Universal Print Driver;
Windows XP SP3, Windows Vista;
Windows 7; Windows 8/8.1; Windows 10;
And other operating systems such as Linux
&
MACNecessary Drivers
&
cables Drivers for Linux&
Windows versions.Toner Toner Yield of minimum 700 pages for
B/W
Certification Linux certification mandatory
Technology Laser printer Technology
Power Consumption (max) 470 Watts or less
Cartridge With full Toner Cartridge
Compliance Energy Star Compliance
Accessories To be supplied with required accessories, connecting cables and driver media
&
power Cable.
Warranty 3 Years
Date Signature of Bidder & Stamp
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Compliance Statement (Relevant Oata Sheets to be submitted)
(To be submitted in
TO
bid)Compliance
Product Blue Tooth 3" Thermal Printer (Yes/No/High
er/Lower)
Make & Model « to be Specified»
Printer 3-inch Thermal Graphic Printer
Printer Method Line Thermal Printer
Paper width 80mm
Print width 72 mm
Weight (g) 235 (Not including the paper roll) Max diameter of paper roll 60 m
Dot per lie 576dots/line
Internal characters ASCII CH (9x17, 9x24, 12x24);
Print speed 50 ~ 100 mrn/s
Humidity 95%RH non condensing
Life cycle time 100km {printing density under 12.5%)/100 million pulses
Text and graphic support English Logo, image, barcode, QR code Dot pitch ( Resolution) 203DPI/8 dots/ mm
Interface Bluetooth, Mini USB Optional Wi-Fi, GSM / GPRS and Low Power Radio
Power 1800mAh 7.4 V rechargeable Lithium battery or
higher
Recharge adapter Stand by recharging/ AC adapter
Self-check Without paper loading
Paper feeding Easy paper loading
Commands ESC/POS Compatible with order sets
Paper Cut By hands
Dimension 90x120x50 mm
Operate setting Temperature -10 C ~ 50 C; Humidity 20% ~85%
Recharge setting Temperature 5 C ~ 40 C;Humidity 20% ~85%
Storage setting Temperature -20 C ~ 70 C; Humidity 5% ~95%
Standard accessories Paper roll, AC adapter, USB cable, CD Operational accessories Leather coat
Warranty 3 Years comprehensive onsite
Date Signature of Bidder & Stamp
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Financial Bid Format Form F1
(Separate Form to be submitted for each Schedule)
# Item Specifications Qty Unit Price with Total price
(nos) all taxes (Rs.) with taxes and duties etc (Rs.)
1
2 3 4 5
61
Multi Function Printer Make & Model:677
(Print, Scan & Copy)«
Specify»2 Blue Tooth 3/1Thermal Make & Model:
677
Printer
«
Specify»Grand Total (Rs.)
InWords: _
# AMC Charges (Post Warranty of 3 Years) AMC Charges AMC Charges (in %) per unit (in %) per unit
for 4th Yr for
s"
Yr1 Multi Function Printer (Print, Scan & Copy) 2 Blue Tooth 3/1Thermal Printer
Note:
a. Delivery & Installation period: 15Days from the date of receipt of the Purchase Order.
b. The bidders should bid for all items and L1 cost shall be arrived on Grand Total for entire items.
c. L1 bidder has tomatch the least AMC Quote (item wise) for consideration of award ofpo.
Date Signature of Bidder & Stamp
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